Construction Administrator

Smith Seckman Reid, Inc; Town of Florida (NY); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

100% Employee-Owned

Retirement Savings

Health & Wellness

Company-Paid Protection

Work-Life Balance

Career Growth

Job summary

Smith Seckman Reid, Inc is seeking a Construction Administrator to serve as the hub between owners, designers, and contractors, ensuring plans and specs are followed from NTP through startup and final inspection. You will manage contracts and submittals, RFIs, change orders, pay apps, and coordinate decisions with owners’ representatives, while maintaining documentation and field compliance.

Minimum qualifications include a Bachelor's degree in Engineering or Construction Management and 3–5

Qualifications

• Bachelor's degree in Engineering, Construction Management, or related discipline and three years of experience OR five years of experience in construction and applicable design.
• Experience managing projects in the A/E industry.

Responsibilities

• Administer contracts and documentation through the full construction phase, including submittals, RFIs, change orders, pay apps, final inspection, and startup.
• Serve as primary day-to-day contact between contractor and design team; coordinate prompt decisions with owners' representatives.
• Assist in evaluating contractor proposals, bids, estimates, schedules, and change orders; advise on needed decisions.
• Maintain knowledge of owner-architect agreements and other service agreements; ensure field compliance.
• Review plans and specs to coordinate design intent with construction means/methods; flag discrepancies.
• Perform regular site visits; discuss activities with superintendents and trade partners.
• Coordinate startup and commissioning touchpoints; communicate issues and track to closure.
• Attend owner/contractor meetings; capture action items and follow through on deliverables.
• Meet with state, city, and county officials for construction review and code adherence.
• Help resolve conflicts with suppliers/contractors; escalate unusual conditions to design team and owners reps.
• Review pay applications for accuracy and conformance with progress and contract terms.
• Ensure applicable quality procedures are executed timely; promote lessons learned and continuous improvement.

Skills

Project management

Communication

Problem solving

Organization

Education

Bachelor's degree in Engineering, Construction Management, or related discipline

Tools

Microsoft Office

Job description

Description

At SSR, we're more than a leading engineering design, consulting, and planning firm-we're a team of owners committed to solving complex projects and delivering innovative solutions for facility and infrastructure challenges. With locations across the U.S. and expertise spanning diverse markets and services, our collaborative approach empowers us to build lasting partnerships with each other, our clients, and our communities.

We believe high performance and a people-first culture go hand in hand. As an owner from day one, our colleagues thrive in an environment that values accountability, celebrates achievement, and supports personal and professional growth. As owners, we take pride in our work and in each other-driving results while fostering a workplace where everyone feels seen, supported, and inspired.

Want to hear directly from our team? Visit http://www.ssr-inc.com/life-at-ssr and explore our culture on LinkedIn and Instagram.

What You'll Do

As a Construction Administrator, you'll be the hub between owners, designers, and contractors during construction-making sure work conforms to the plans and specifications, coordinating decisions quickly, and keeping documentation tight from NTP through final inspection and startup.

• Administer contracts and documentation through the full construction phase-including submittals, RFIs, change orders, pay apps, final inspection, and startup.
• Serve as primary daytoday contact between contractor and design team; coordinate prompt decisions with owners' representatives.
• Assist in evaluation of contractor proposals, bids, estimates, schedules, and change orders; advise the design team and owner on needed decisions.
• Maintain current knowledge of ownerarchitect agreements and any additional service agreements; ensure compliance in field execution.
• Review plans and specifications to coordinate design intent and construction means/methods; flag discrepancies and drive resolution.
• Perform regular site visits to discuss activities, progress, and issues with superintendents and trade partners; document observations.
• Coordinate startup and commissioning touchpoints with the client and contractor; communicate issues and track to closure.
• Attend owner/contractor meetings; provide updates, capture action items, and follow through on deliverables.
• Meet with state, city, and county officials for construction review and code adherence as necessary.
• Help resolve conflicts with suppliers and contractors; escalate unusual conditions to the design team and owners' reps and facilitate solutions.
• Review contractor and supplier pay applications for accuracy and conformance with progress and contract terms.
• Ensure applicable quality procedures are executed timely on assigned projects; promote lessons learned and continuous improvement.

Who We're Looking For

Minimum Requirements:

• Bachelor's degree in Engineering, Construction Management, or related discipline and three years of experience OR five years of experience in construction and applicable design
• Experience managing projects in the A/E industry

Preferred Qualifications:

• Thorough knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Knowledge of engineering theories/methodologies, project approach, and system design; understanding of interrelationships among key disciplines.
• Experience with multidisciplined construction systems and projects; working knowledge of applicable codes and regulations.
• Communication strengths: clear writing, strong speech clarity, and active listening to represent diverse viewpoints accurately.
• Detailoriented with sound judgment, problem solving, and decisionmaking; highly organized with strong followthrough.

What We Offer

• 100% Employee-Owned - Ownership from day one with immediate ESOP vesting.
• Retirement Savings - 401(k) with immediate vesting and a generous company match.
• Health & Wellness - Medical, dental, and vision coverage, plus companyfunded HSA contributions for HDHP plans.
• Company-Paid Protection - Life insurance, AD&D, and short and long term disability at no cost to you.
• Work-Life Balance - Flexible schedules, paid parental leave, generous PTO, and paid company holidays.
• Career Growth - Tuition reimbursement and ongoing professional development support.

SSR is an Equal Opportunity / Affirmative Action Employer

EEO Disabled/Veterans

This job posting will remain open a minimum of 72 hours and on an ongoing basis until filled.

Recruiters or staffing agencies: SSR is not obligated to compensate any external recruiter or search firm who presents a candidate, their resume, or profile to an SSR employee without 1) a current, fully executed agreement on file and 2) being assigned to the open position via HR

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.