Construction Administrator

Smith Seckman Reid, Inc.; Tampa (FL); Hybrid; USD 70,000 - 110,000; Full time

Benefits offered by this job

Employee ownership

Retirement savings

Health & Wellness

Company-Paid Protection

Work-Life Balance

Career Growth

Job summary

Smith Seckman Reid, Inc. (SSR) is a leading engineering design, consulting, and planning firm based in Tampa, FL. We seek a Construction Administrator to manage contracts, documentation, submittals, RFIs, and pay apps through the full construction phase.

You will serve as the primary liaison between contractor and design team, coordinate decisions with owners’ reps, review proposals, schedules, and change orders, and ensure field execution aligns with contract terms and design intent.

Qualifications

• Bachelor’s degree in Engineering, Construction Management, or related discipline.
• Three years of experience OR five years of experience in construction and applicable design.
• Experience managing projects in the A/E industry.

Responsibilities

• Administer contracts and documentation through the full construction phase—includingsubmittals, RFIs, change orders, pay apps, final inspection, and start‑up.
• Serve as primary day‑to‑day contact between contractor and design team; coordinate promptdecisions with owners’ representatives.
• Assist in evaluation of contractor proposals, bids, estimates, schedules, and change orders; advise the design team and owner on needed decisions.
• Maintain current knowledge of owner‑architect agreements and any additional serviceagreements; ensure compliance in field execution.
• Review plans and specifications to coordinate design intent and construction means/methods;flag discrepancies and drive resolution.
• Perform regular site visits to discuss activities, progress, and issues with superintendents andtrade partners; document observations.
• Coordinate start‑up and commissioning touchpoints with the client and contractor;communicate issues and track to closure.
• Attend owner/contractor meetings; provide updates, capture action items, and follow throughon deliverables.
• Meet with state, city, and county officials for construction review and code adherence asnecessary.
• Help resolve conflicts with suppliers and contractors; elevate unusual conditions to the designteam and owners’ reps and facilitate solutions.
• Review contractor and supplier pay applications for accuracy and conformance with progressand contract terms.
• Ensure applicable quality procedures are executed timely on assigned projects; promote lessonslearned and continuous improvement.

Skills

Project management

Construction industry experience

Communication

Education

Bachelor’s degree in Engineering, Construction Management, or related discipline

Tools

Microsoft Office Suite

Job description

Tampa
600 North Westshore Blvd
Suite 300
Tampa, FL 33609, USA

Locations

Tampa
600 North Westshore Blvd
Suite 300
Tampa, FL 33609, USA

• Hybrid
• Construction Administration
• Full-Time
• Requisition #: CONST002377

Description

At SSR, we’re more than a leading engineering design, consulting, and planning firm—we’re a team of owners committed to solving complex projects and delivering innovative solutions for facility and infrastructure challenges. With locations across the U.S. and expertise spanning diverse markets and services, our collaborative approach empowers us to build lasting partnerships with each other, our clients, and our communities.

We believe high performance and a people-first culture go hand in hand. As an owner from day one, our colleagues thrive in an environment that values accountability, celebrates achievement, and supports personal and professional growth. As owners, we take pride in our work and in each other—driving results while fostering a workplace where everyone feels seen, supported, and inspired.

Want to hear directly from our team? Visit http://www.ssr-inc.com/life-at-ssr and explore our culture on LinkedIn and Instagram.

What You’ll Do

• Administer contracts and documentation through the full construction phase—includingsubmittals, RFIs, change orders, pay apps, final inspection, and start‑up.
• Serve as primary day‑to‑day contact between contractor and design team; coordinate promptdecisions with owners’ representatives.
• Assist in evaluation of contractor proposals, bids, estimates, schedules, and change orders; advise the design team and owner on needed decisions.
• Maintain current knowledge of owner‑architect agreements and any additional serviceagreements; ensure compliance in field execution.
• Review plans and specifications to coordinate design intent and construction means/methods;flag discrepancies and drive resolution.
• Perform regular site visits to discuss activities, progress, and issues with superintendents andtrade partners; document observations.
• Coordinate start‑up and commissioning touchpoints with the client and contractor;communicate issues and track to closure.
• Attend owner/contractor meetings; provide updates, capture action items, and follow throughon deliverables.
• Meet with state, city, and county officials for construction review and code adherence asnecessary.
• Help resolve conflicts with suppliers and contractors; elevate unusual conditions to the designteam and owners’ reps and facilitate solutions.
• Review contractor and supplier pay applications for accuracy and conformance with progressand contract terms.
• Ensure applicable quality procedures are executed timely on assigned projects; promote lessonslearned and continuous improvement.

Who We’re Looking For

• Bachelor’s degree in Engineering, Construction Management, or related discipline and threeyears of experience OR five years of experience in construction and applicable design
• Experience managing projects in the A/E industry

Preferred Qualifications

• Thorough knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Knowledge of engineering theories/methodologies, project approach, and system design;understanding of interrelationships among key disciplines.
• Experience with multi‑disciplined construction systems and projects; working knowledge ofapplicable codes and regulations.
• Communication strengths: clear writing, strong speech clarity, and active listening to representdiverse viewpoints accurately.
• Detail‑oriented with sound judgment, problem solving, and decision‑making; highly organizedwith strong follow‑through.

What We Offer

• 100% Employee-Owned – Ownership from day one with immediate ESOP vesting.
• Retirement Savings – 401(k) with immediate vesting and a generous company match.
• Health & Wellness – Medical, dental, and vision coverage, plus company‑funded HSAcontributions for HDHP plans.
• Company-Paid Protection – Life insurance, AD&D, and short and long term disability at no costto you.
• Work-Life Balance – Flexible schedules, paid parental leave, generous PTO, and paid companyholidays.
• Career Growth – Tuition reimbursement and ongoing professional development support.

SSR is an Equal Opportunity / Affaitive Action Employer

EEO Disabled/Veterans

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.

This job posting will remain open a minimum of 72 hours and on an ongoing basis until filled.