Construction Admin Assistant for Veterans Housing

Tunnel To Towers Foundation; New York (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

The Tunnel To Towers Foundation is seeking an Administrative Assistant to provide clerical support to the Construction team focused on document management, invoice processing, and project data entry. This role helps ensure accurate records from startup through closeout.

Ideal candidates are organized, detail-oriented, and capable of managing multiple projects with vendors and contractors in a fast-paced environment.

Qualifications

• Minimum of 3 years’ experience in an Administrative role.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office and Google Suite.
• Experience with vendor invoices and document filing is preferred.

Responsibilities

• Process and track vendor, subcontractor, and general contractor invoices for payment.
• Verify invoice documentation and ensure materials are complete and filed.
• Enter and maintain project information and status in Smartsheet.
• Maintain accurate electronic project files and ensure documents are current.
• Track receipt of contractor and vendor documents, including COIs, W-9s, licenses.
• Assist with project setup and closeout documentation.
• Support contract administration by maintaining document logs and version control.
• Coordinate document flow among project managers, contractors, consultants, and stakeholders.
• Respond to routine inquiries from vendors and contractors about documentation and payment status.
• Assist with special projects and additional administrative duties.

Skills

Organization

Communication

Interpersonal skills

Multitasking

Detail orientation

Tools

Microsoft Office

Google Suite

Smartsheet

Job description

The Tunnel To Towers Foundation is seeking an Administrative Assistant to provide clerical support to the Construction team focused on document management, invoice processing, and project data entry. This role helps ensure accurate records from startup through closeout.

Ideal candidates are organized, detail-oriented, and capable of managing multiple projects with vendors and contractors in a fast-paced environment.