Construction Admin

Insight Global; Phoenix (AZ); On-site; USD 65,000 - 75,000; Full time

Job summary

Insight Global is hiring a Construction Administrator to support construction operations and project teams. You will work closely with Project Engineers, Project Managers, general contractors, subcontractors, and internal staff to manage onboarding, payroll, purchasing, invoicing, vendor setup, and project documentation.

The role involves coordinating safety/compliance, meeting minutes, and project closeout activities including warranties and maintenance agreements.

Qualifications

• 3–5 years experience in construction administration or similar role
• Experience with accounting-related functions (POs, invoices, payroll, expenses)
• Strong document control and organization skills
• Ability to coordinate with PMs, engineers, GC, subcontractors, vendors, employees
• Familiarity with construction safety, labor, and compliance requirements
• Experience supporting onboarding and employee documentation
• Experience with large industrial/commercial construction projects

Responsibilities

• Provide administrative and project support for construction operations
• Handle onboarding, payroll and accounting support, purchase orders, invoice processing, employee expenses
• Manage vendor setup and general office administration
• Maintain project documentation and meeting minutes
• Assist with safety and labor compliance
• Coordinate project needs and closeout activities (warranties, maintenance agreements, contractor information)

Skills

Procore

Accounts payable

Purchase orders

Invoices

Payroll

New-hire onboarding

Documentation control

Coordination & communication

Safety & compliance

Project closeout

Tools

Procore

Job description

Job Description

An Insight Global customer is seeking to hire a Construction Administrator to join their growing team. The Construction Administrator will provide administrative and project support for construction operations, working closely with Project Engineers, Project Managers, general contractors, subcontractors, employees, and other project stakeholders. This position will be responsible for new-hire onboarding, payroll and accounting support, purchase orders, invoice processing, employee expenses, vendor setup, and general office administration. The Construction Administrator will also maintain project documentation, assist with safety and labor compliance, coordinate project needs, document meeting minutes, and support project closeout activities including warranties, maintenance agreements, and contractor information. This is a

Skills and Requirements

At least 3-5 years of experience in construction administration, project administration, or a similar administrative role supporting construction or industrial projectsExperience using Procore.Experience with accounting-related functions, including purchase orders, invoices, accounts receivable, payroll, and/or employee expensesStrong document control and organizational skills, including maintaining project files, contracts, drawings, correspondence, and closeout documentationAbility to coordinate and communicate effectively with Project Managers, Project Engineers, general contractors, subcontractors, vendors, and employeesStrong attention to detail with the ability to manage multiple administrative and project-related prioritiesExperience supporting new-hire onboarding and employee documentationFamiliarity with construction safety, labor, and compliance requirementsExperience with construction project closeoutPrevious experience supporting a large industrial, manufacturing, or commercial construction project

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [e-mail].