Construction Accounts Payable Specialist

HVAC Solutions, Inc.; Colorado Springs (CO); On-site; USD 52,000 - 66,000; Full time

Job summary

HVAC Solutions, Inc. is seeking an Accounts Payable Administrator who is detail-oriented and organized to join our team in Colorado Springs. The role involves entering invoices, maintaining vendor records, handling multi-jurisdictional forms, and coordinating AIA billing with project managers.

The ideal candidate will have an accounting degree or 3+ years in AP within construction, strong Excel skills, and experience with Sage 100 Contractor. AIA/ST-16 exposure is a plus.

Qualifications

• Accounting degree and/or three years of accounts payable experience in a construction related industry.
• Proficiency in Excel is required.
• Experience with Sage 100 Contractor and AIA/ST-16 is a plus.

Responsibilities

• Enter vendor invoices into Sage, correctly allocating PO and Job.
• Maintain vendor records, W-9s, 1099s, and discount terms.
• Post inventory requisitions and manage warranty paperwork and vendor credits.
• Handle TE forms to vendors across multiple jurisdictions in a timely manner.
• Generate daily, weekly, and monthly AP reports.
• Coordinate monthly AIA billing with project managers.
• Assist in setting up customer calls as the second point of contact.
• Prepare ST-16 forms and monthly AIA statements for GC partners.
• Submit waivers from contractors and suppliers as required.
• Process Notices of Intent and Liens efficiently.
• Manage project setup, maintenance, and exemption records.
• Be available to adjust on-call schedules weekly as needed.
• Organize and maintain vendor payment filing system.

Skills

Attention to detail

Organizational skills

Excel proficiency

Education

Accounting degree

Tools

Sage 100 Contractor

AIA billing software

Job description

HVAC Solutions, Inc. is seeking an Accounts Payable Administrator who is detail-oriented and organized to join our team in Colorado Springs. The role involves entering invoices, maintaining vendor records, handling multi-jurisdictional forms, and coordinating AIA billing with project managers.

The ideal candidate will have an accounting degree or 3+ years in AP within construction, strong Excel skills, and experience with Sage 100 Contractor. AIA/ST-16 exposure is a plus.