Construction Accounts Payable & AIA Billing Specialist

HW Staffing Solutions; West Bridgewater (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

HW Staffing Solutions is seeking an experienced Construction Accounting Specialist to manage accounts payable, accounts receivable, construction billing, and financial reporting within a construction or specialty trade environment.

The role focuses on processing invoices, preparing AIA pay applications, and maintaining lien waivers, while ensuring accurate reconciliations and timely collections. Ideal candidates have Sage and Paylocity experience and strong Excel skills.

Qualifications

• Construction or subcontractor accounting experience required, preferably electrical or specialty trades.
• Experience with AIA billing and lien waivers required.
• Working knowledge of WIP schedules and over/under billings.
• Experience with Sage accounting software.
• Accounts payable, accounts receivable, and reconciliation experience.
• Strong Excel, organizational, and communication skills.
• Comfortable contacting customers regarding past-due invoices.
• Paylocity experience is a plus.

Responsibilities

• Process vendor invoices, match purchase orders, and enter invoices into Sage.
• Manage customer account setup, invoicing, and accounts receivable.
• Prepare monthly progress billing and AIA G702/G703 pay applications.
• Prepare and track progress and final lien waivers.
• Follow up on outstanding invoices and collections.
• Assist with WIP reporting and over/under billing reports.
• Reconcile bank accounts and company credit card statements.
• Support monthly accounting reviews and reporting.

Skills

Excel

Organizational skills

Communication skills

Tools

Sage

Paylocity

Job description

HW Staffing Solutions is seeking an experienced Construction Accounting Specialist to manage accounts payable, accounts receivable, construction billing, and financial reporting within a construction or specialty trade environment.

The role focuses on processing invoices, preparing AIA pay applications, and maintaining lien waivers, while ensuring accurate reconciliations and timely collections. Ideal candidates have Sage and Paylocity experience and strong Excel skills.