Accounts Receivable Specialist (Construction Experience)

Latitude Inc; Hershey (PA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Latitude Inc. is seeking an Accounts Receivable Specialist with construction billing experience and strong QuickBooks Online proficiency. The role covers full-cycle AR, progress billing, retainage, lien waivers, and job cost tracking, with hybrid flexibility.

The ideal candidate will manage invoicing, collections, and reconciliations across multiple projects, ensuring billing accuracy and timely cash flow. Collaboration with Project Managers is essential for month-end close.

Qualifications

• Detail-oriented, highly organized with strong numeracy.
• Experience in construction billing and AR processes.
• Proficiency in QuickBooks Online and related billing workflows.

Responsibilities

• Manage full-cycle AR for multiple construction projects.
• Prepare and process AIA progress billings, time & materials, and change orders.
• Monitor retainage balances and ensure timely release.
• Generate and submit invoices via customer portals.
• Post payments in QuickBooks Online and allocate to projects/jobs.
• Reconcile customer accounts and investigate discrepancies.
• Follow up on outstanding invoices and manage collections professionally.
• Prepare lien waivers and related documentation.
• Coordinate with Project Managers to verify billing accuracy.

Skills

Attention to detail

Organizational skills

Communication skills

Tools

QuickBooks Online

AIA billing

Lien waivers

Job description

Position Overview:

We are seeking a detail-oriented and organized Accounts Receivable Specialist with experience in the Construction industry and strong proficiency in QuickBooks Online. This role is responsible for managing the full-cycle accounts receivable process, including progress billing, lien waivers, collections, and customer account reconciliation. The ideal candidate understands construction billing processes such as AIA billing, retainage, and job cost tracking. This position has hybrid flexibility.

Responsibilities:

• Manage full-cycle accounts receivable for multiple construction projects.


• Prepare and process AIA progress billings , time and material billings, and change order invoicing.


• Monitor and track retainage balances and ensure timely release.


• Generate and submit invoices through customer portals as required.


• Post payments accurately in QuickBooks Online and apply to appropriate projects/jobs.


• Reconcile customer accounts and investigate discrepancies.


• Follow up on outstanding invoices and manage collections efforts professionally.


• Prepare and track lien waivers , conditional/unconditional waivers, and related documentation.


• Coordinate with Project Managers to verify billing accuracy and resolve disputes.


• Maintain accurate job cost allocations and assist with month-end close procedures.


• Generate AR aging reports and provide updates to management.


• Support audits and provide documentation as needed.