Accounts Receivable/Job Costing Analysis

Humcap, Inc.; Allen (TX); On-site; USD 70,000 - 95,000; Full time

Job summary

Humcap, Inc. is seeking a detail-oriented Accounts Receivable / Job Costing Analyst to join a growing finance team in Allen, TX.

You will oversee project billing, progress billings using AIA G702/G703 forms, and cash applications to specific job numbers within a fast-paced construction contracting environment. The role requires expertise in commercial project accounting, retainage tracking, and field operations compliance, with responsibilities spanning collections, lien waivers, and monthly AR

Qualifications

• 3+ years of accounts receivable experience in construction or trade contracting.
• Strong Excel skills: PivotTables, VLOOKUP/XLOOKUP.
• Experience with AIA G702/G703 progress billing and retainage accounting.

Responsibilities

• Construction Billing & Progress Invoicing using AIA G702/G703, Schedule of Values, and time-and-materials billings.
• Job Cost & Retainage Tracking across project-level receivables and WIP reports.
• Cash Application & Allocation to specific job numbers and cost codes.
• Lien Waiver & Compliance Management including release verification and subcontractor notices.
• Credit Card & Expense Coding with dual coding to job numbers and GL accounts.
• Collections & Dispute Resolution with project managers and owners to improve cash flow.
• Credit Risk & Notice Administration including preliminary notices within deadlines.
• Reporting & Audit Support with weekly AR aging and retainage schedules.

Skills

Excel (PivotTables)

VLOOKUP/XLOOKUP

Job cost reconciliations

AIA G702/G703 billing

AR subledger reconciliation

Education

Bachelor’s degree in Accounting/Finance/Construction Management/Business Administration

Tools

Sage Intacct

Sage 100/300 CRE

QuickBooks Desktop

NetSuite

Job description

Position Overview

We are seeking a detail-oriented and analytical Accounts Receivable / Job Costing Analyst to join a growing finance team. In this specialized role, you will oversee project billing, progress billings using AIA G702/G703 forms, cash applications against specific job numbers, lien waiver management, and collections within a fast-paced construction contracting environment. The ideal candidate understands commercial project accounting, work-in-progress schedules, retainage tracking, and field operations compliance.

Key Responsibilities

• Construction Billing & Progress Invoicing: Prepare and submit accurate monthly progress billings, Schedule of Values invoicing, AIA G702/G703 applications, and time-and-materials billings in accordance with owner and general contractor contracts.
• Job Cost & Retainage Tracking: Track project-level receivables, monitor retainage balances, and reconcile accounts receivable subledgers to job cost modules and work-in-progress reports.
• Cash Application & Allocation: Apply customer payments, joint checks, wires, and ACH transfers accurately to specific job numbers, cost codes, and open project invoices.
• Lien Waiver & Compliance Management: Issue conditional and unconditional lien waivers upon payment receipt. Collect and verify required subcontractor and vendor lien releases and joint-pay agreements to protect statutory rights and support clear property title.
• Credit Card & Expense Coding: Audit and process field cardholder expenses and technician charges, ensuring accurate dual coding to the appropriate job number and general ledger account before project manager approval.
• Collections & Dispute Resolution: Partner with project managers, general contractors, and owners to monitor aging receivables, resolve billing discrepancies, address short payments, and improve cash flow.
• Credit Risk & Notice Administration: Evaluate contractor creditworthiness, monitor project bonding requirements, and issue preliminary notices or intent-to-lien notices within statutory deadlines.
• Reporting & Audit Support: Prepare weekly project AR aging reports, retainage schedules, and days sales outstanding analyses for leadership. Support financial audits and ERP migration activities.

Qualifications & Requirements

• Education: Bachelor’s degree in Accounting, Finance, Construction Management, Business Administration, or a related field;equivalent certification and directly relevant experience may be considered.
• Experience: Three or more years of progressive accounts receivable experience within construction, commercial electrical, MEP, or trade contracting environments.
• Technical Proficiency: Advanced Microsoft Excel skills, including PivotTables, VLOOKUP/XLOOKUP, and job cost reconciliations. Hands-on experience with accounting platforms such as Sage Intacct, Sage 100/300 CRE, QuickBooks Desktop, NetSuite, expense management systems, or commercial card portals.
• Industry Knowledge: Strong working knowledge of AIA G702/G703 progress billing, Schedule of Values, retainage accounting, statutory lien requirements, and job-costing fundamentals.
• Core Competencies: Exceptional attention to detail, sound dispute-resolution and negotiation skills, and the ability to collaborate effectively with project managers, general contractors, customers, and accounting colleagues.

Preferred Qualifications

• Experience in commercial building controls, systems integration, MEP subcontracting, or a comparable project-based environment.
• Previous involvement in an accounting software implementation or ERP migration, particularly a transition from QuickBooks Desktop to Sage Intacct.