Conflicts Intake Specialist

Hogan Lovells Cadwalader US LLP; Louisville (KY); On-site; USD 67,000 - 83,000; Full time

Job summary

Hogan Lovells Cadwalader is seeking a conflicts intake professional to coordinate receipt and review of conflicts documentation for attorneys joining the firm.

The role collaborates with Managers, attorneys, Recruitment, Records, and Legal Ethics to resolve conflicts and ensure smooth onboarding for lateral hires, including client/matter registration and pre-arrival briefings.

Qualifications

• Must have strong organizational skills.
• Must be multitasked oriented.
• Must have strong analytical, writing and communication skills.
• Strict attention to detail is a must.
• Must have strong word processing skills in Microsoft Word and Excel.
• Bachelor's degree preferred.
• At least three (3) years of legal conflicts of interest researching and analysis experience preferred.
• If no conflicts of interest resolution experience, candidates must have at least five (5) years of legal background, law firm experience preferred.
• Elite 3E Conflicts Database experience preferred.

Responsibilities

• Assist the Manager in coordinating receipt of conflicts documentation for new hire and lateral attorney candidates, reviewing for completion and accuracy.
• Assist the Manager with coordinating assignments by determining appropriate follow-up and monitoring workload.
• Engage with candidates and Recruitment to identify and request additional details for conflicts clearance; assist inbound lateral attorneys with client/matter registration and pre-arrival orientation on conflict policies.
• Work with Conflicts Clearance teams and General Counsel's Office to resolve conflict of interest issues.
• Assist the Manager in training Conflicts Intake Specialists and Senior Conflicts Intake Specialists.
• Complete tasks and resolve issues with minimal supervision, meeting deadlines under tight time constraints.
• Participate in the firm’s Responsible Business program and assist with other duties as assigned.
• Attend to additional duties as assigned.

Skills

Organizational skills

Multitasking

Analytical skills

Written communication

Verbal communication

Attention to detail

Microsoft Word

Microsoft Excel

Education

Bachelor's degree

Tools

Elite 3E Conflicts Database

Job description

JOB DESCRIPTION ESSENTIAL DUTIES & RESPONSIBILITIES

• Assist the Manager in coordinating receipt of conflicts documentation for new hire and lateral attorney candidates, reviewing for completion and accuracy.
• Assist the Manager with coordinating assignments by determining appropriate follow-up, assigning out to junior Intake team members for handling, and monitoring the progress of workload.
• Engage with candidates and Recruitment to identify and request additional details required for successful conflicts clearance; Assist incoming lateral attorneys with client and matter registration for transferring new clients to the firm, including but not limited to: pre-arrival briefing of each lateral attorney concerning the new business intake process and policies and the strategy and timing for securing waivers from clients; post arrival orientation on the Conflicts Department policies and procedures; and liaising with the Records Department to engage in client file retrieval.
• Work closely with Associate/Personnel Conflicts Clearance and Lateral Partner/Counsel Conflicts Clearance team members, New Business Intake team members, members of the firm’s Legal Ethics Committee and General Counsel’s Office, as needed, to fully resolve conflict of interest issues that arise prior to and after the lateral attorney joins the firm.
• Assist the Manager in training Conflicts Intake Specialists and Senior Conflicts Intake Specialists.
• Responsible for completing tasks and following through with the resolution of issues with minimal supervision, including the ability to meet deadlines under very tight time constraints and many other demands.
• All members of the firm are expected to participate in our Responsible Business program; and Assist with other duties and projects as assigned.
• All members of the firm are encouraged to participate in our Responsible Business program. Other duties as assigned.

QUALIFICATIONS

• Must have strong organizational skills;
• must be multitasked oriented;
• must have strong analytical, writing and communication skills.
• Strict attention to detail is a must.
• Must have strong word processing skills in Microsoft Word and Excel.
• Bachelor's degree preferred.
• At least three (3) years of legal conflicts of interest researching and analysis experience preferred.
• If no conflicts of interest resolution experience, candidates must have at least five (5) years of legal background, law firm experience preferred.
• Elite 3E Conflicts Database experience preferred.

HOURS

Core hours are Monday through Friday, 9:00 a.m. to 5:30 p.m., with additional hours as needed.

SALARY AND BENEFIT INFORMATION

The annualized salary range for this position is $67,000 to $83,000 depending on the candidate's overall experience and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus. In addition, full time employees as well as some part time employees, will be eligible for the firm’s fringe benefits as they currently exists. Please find out more about our benefit programs here https://www.hoganlovells.com/en/global-careers/careers-in-the-united-states/career-categories/professional-services/roles/benefits

The expected pay rate for this position is $57,615 without relevant conflicts experience.

EEO & DISABILITY INFORMATION

Hogan Lovells is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected veteran status, or other factors protected by law. Hogan Lovells complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact our Benefits Department at [e-mail]

Hogan Lovells Cadwalader is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected Veteran status, or other factors protected by law. Hogan Lovells Cadwalader complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact our Benefits Department at [e-mail].

ABOUT HOGAN LOVELLS CADWALADER

Hogan Lovells Cadwalader brings together more than 3,100 lawyers across 36+ worldwide offices, combining global reach with deep sector expertise.

Strategically placed at the intersection of business, finance, and government.

Working seamlessly across practice areas and borders.

Our combination marks a new chapter.

Prepare to join teams of people that want you to succeed, where ideas move quickly, support is shared freely, and colleagues help each other grow, creating an inclusive culture where everyone can belong.

You’ll be challenged to perform at the highest level in an environment shaped by precision, judgement, and exceptional standards. It’s a culture that expects excellence and gives you the opportunity to develop in every moment.

Hogan Lovells Cadwalader is a global law firm with offices in many jurisdictions and countries.

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