Conflicts Intake Specialist

Hogan Lovells; Washington (District of Columbia); Hybrid; USD 67,000 - 83,000; Full time

Benefits offered by this job

Discretionary bonus

Fringe benefits

Job summary

Hogan Lovells is seeking an experienced conflicts intake specialist to support the conflicts review for new business and lateral hires. You will coordinate documentation, liaise with Recruitment, and ensure timely resolution of conflicts with various internal teams.

Responsibilities include training junior staff, managing workflow, and assisting with client/matter registrations and policies during pre- and post-arrival onboarding.

Qualifications

• Experience researching and analyzing conflicts of interest in a legal environment.
• Ability to coordinate documentation for new hires and lateral attorneys.
• Strong written and verbal communication, with detail orientation and deadlines.

Responsibilities

• Assist Conflicts Manager with conflicts review process for new business and hires.
• Coordinate assignment and follow-up, and monitor workload progress.
• Engage with Recruitment to obtain needed conflicts details.
• Support client/matter registration and pre-arrival orientation for lateral hires.
• Collaborate with Ethics Committee and General Counsel to resolve conflicts.

Skills

Organizational skills

Multitasking

Analytical skills

Written communication

Verbal communication

Attention to detail

Microsoft Word

Microsoft Excel

Education

Bachelor's degree

Tools

Elite 3E Conflicts Database

Job description

## Conflicts Intake SpecialistApply: Louisville GBC: Denver: Washington DC: Full time: Posted Today: R269487This position is responsible for assisting the Lateral Intake Conflicts Manager with coordinating the conflicts review process related to the new business and special interest initiatives during the pre-arrival and post arrival phases of onboarding new and incoming firm business services candidates, associate, partners, counsel and other strategic hires, and to facilitate resolution of conflicts of interest and business sensitivity issues. **JOB DESCRIPTION** **ESSENTIAL DUTIES & RESPONSIBILITIES*** Assist the Manager in coordinating receipt of conflicts documentation for new hire and lateral attorney candidates, reviewing for completion and accuracy.* Assist the Manager with coordinating assignments by determining appropriate follow-up, assigning out to junior Intake team members for handling, and monitoring the progress of workload.* Engage with candidates and Recruitment to identify and request additional details required for successful conflicts clearance;* Assist incoming lateral attorneys with client and matter registration for transferring new clients to the firm, including but not limited to: pre-arrival briefing of each lateral attorney concerning the new business intake process and policies and the strategy and timing for securing waivers from clients; post arrival orientation on the Conflicts Department policies and procedures; and liaising with the Records Department to engage in client file retrieval.* Work closely with Associate/Personnel Conflicts Clearance and Lateral Partner/Counsel Conflicts Clearance team members, New Business Intake team members, members of the firm’s Legal Ethics Committee and General Counsel’s Office, as needed, to fully resolve conflict of interest issues that arise prior to and after the lateral attorney joins the firm.* Assist the Manager in training Conflicts Intake Specialists and Senior Conflicts Intake Specialists.* Responsible for completing tasks and following through with the resolution of issues with minimal supervision, including the ability to meet deadlines under very tight time constraints and many other demands.* All members of the firm are expected to participate in our Responsible Business program; and* Assist with other duties and projects as assigned.* All members of the firm are encouraged to participate in our Responsible Business program.* Other duties as assigned**QUALIFICATIONS** QUALIFICATIONS/REQUIRED SKILLS * Must have strong organizational skills; must be multitasked oriented; must have strong analytical, writing and communication skills.* Strict attention to detail is a must.* Must have strong word processing skills in Microsoft Word and Excel. EDUCATION, CERTIFICATIONS, AND/OR EXPERIENCE * Bachelor's degree preferred.* At least three (3) years of legal conflicts of interest researching and analysis experience preferred. If no conflicts of interest resolution experience, candidates must have at least five* (5) years of legal background, law firm experience preferred.* Elite 3E Conflicts Database experience preferred. **HOURS** Core hours are Monday through Friday, 9:00 a.m. to 5:30 p.m., with additional hours as needed. The annualized salary range for this position is $67,000 to $83,000 depending on the candidate's overall experience and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus. In addition, full time employees as well as some part time employees, will be eligible for the firm’s fringe benefits as they currently exists. Please find out more about our benefit programs here https://www.hoganlovells.com/en/global-careers/careers-in-the-united-states/career-categories/professional-services/roles/benefits This job description sets forth the authorities and responsibilities of this position and may be changed from time to time as shall be determined. The expected pay rate for this position is $57,615 without relevant conflicts experience. Hogan Lovells is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected veteran status, or other factors protected by law. Hogan Lovells complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact our Benefits Department at Leaveofabsence\\[e-mail] This job description sets forth the responsibilities of this position and may be changed from time to time as shall be determined. Hogan Lovells Cadwalader is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected Veteran status, or other factors protected by law. Hogan Lovells Cadwalader complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact our Benefits Department at LeaveofAbsence\\[e-mail].