Conflicts Intake Specialist

Hogan Lovells Cadwalader; Louisville (KY); On-site; USD 67,000 - 83,000; Full time

Job summary

Hogan Lovells Cadwalader in Louisville, KY is seeking an organized professional to assist the Lateral Intake Conflicts Manager with coordinating the conflicts review process for new business and lateral attorney candidates, including associates, partners, and counsel. You will support pre-arrival and post-arrival onboarding, help with client and matter registrations, and liaise with multiple teams to resolve conflicts of interest efficiently.

Core hours are Monday through Friday, 9:00 a.m.

Qualifications

• Bachelor's degree preferred.
• 3+ years of conflicts of interest research experience preferred.
• If no conflicts resolution experience, candidates must have at least 5 years of legal background.
• Elite 3E Conflicts Database experience preferred.

Responsibilities

• Coordinate conflicts review for new business and onboarding candidates.
• Review documentation for completion and accuracy.
• Assign follow-ups to junior intake staff and track progress.
• Engage with Recruitment to obtain needed conflict details.
• Assist with client and matter registrations for transferring clients.
• Collaborate with conflicts clearance teams and Legal Ethics.
• Train Conflicts Intake Specialists.
• Complete tasks and resolve issues with minimal supervision.
• Participate in Responsible Business program.
• Other duties as assigned.

Skills

Organizational skills

Multitasking

Analytical skills

Written and verbal communication

Attention to detail

Education

Bachelor's degree preferred

3+ years conflicts research experience preferred

5+ years legal background preferred

Elite 3E Conflicts Database experience preferred

Tools

Microsoft Word

Microsoft Excel

Job description

This position is responsible for assisting the Lateral Intake Conflicts Manager with coordinating the conflicts review process related to the new business and special interest initiatives during the pre-arrival and post arrival phases of onboarding new and incoming firm business services candidates, associate, partners, counsel and other strategic hires, and to facilitate resolution of conflicts of interest and business sensitivity issues.

Job Description

ESSENTIAL DUTIES & RESPONSIBILITIES

• Assist the Manager in coordinating receipt of conflicts documentation for new hire and lateral attorney candidates, reviewing for completion and accuracy.
• Assist the Manager with coordinating assignments by determining appropriate follow-up, assigning out to junior Intake team members for handling, and monitoring the progress of workload.
• Engage with candidates and Recruitment to identify and request additional details required for successful conflicts clearance;
• Assist incoming lateral attorneys with client and matter registration for transferring new clients to the firm, including but not limited to: pre-arrival briefing of each lateral attorney concerning the new business intake process and policies and the strategy and timing for securing waivers from clients; post arrival orientation on the Conflicts Department policies and procedures; and liaising with the Records Department to engage in client file retrieval.
• Work closely with Associate/Personnel Conflicts Clearance and Lateral Partner/Counsel Conflicts Clearance team members, New Business Intake team members, members of the firm’s Legal Ethics Committee and General Counsel’s Office, as needed, to fully resolve conflict of interest issues that arise prior to and after the lateral attorney joins the firm.
• Assist the Manager in training Conflicts Intake Specialists and Senior Conflicts Intake Specialists.
• Responsible for completing tasks and following through with the resolution of issues with minimal supervision, including the ability to meet deadlines under very tight time constraints and many other demands.
• All members of the firm are expected to participate in our Responsible Business program; and
• Assist with other duties and projects as assigned.
• All members of the firm are encouraged to participate in our Responsible Business program.
• Other duties as assigned

Qualifications

• Must have strong organizational skills; must be multitasked oriented; must have strong analytical, writing and communication skills.
• Strict attention to detail is a must.
• Must have strong word processing skills in Microsoft Word and Excel.

Education, Certifications, And/Or Experience

• Bachelor's degree preferred.
• At least three (3) years of legal conflicts of interest researching and analysis experience preferred. If no conflicts of interest resolution experience, candidates must have at least five
• (5) years of legal background, law firm experience preferred.
• Elite 3E Conflicts Database experience preferred.

HOURS

Core hours are Monday through Friday, 9:00 a.m. to 5:30 p.m., with additional hours as needed.

The annualized salary range for this position is $67,000 to $83,000 depending on the candidate's overall experience and other job‑related factors permitted by law. Full time employees may be eligible for a discretionary bonus. In addition, full time employees as well as some part time employees, will be eligible for the firm’s fringe benefits as they currently exists. Please find out more about our benefit programs here https://www.hoganlovells.com/en/global-careers/careers-in-the-united-states/career-categories/professional-services/roles/benefits

This job description sets forth the authorities and responsibilities of this position and may be changed from time to time as shall be determined.

The expected pay rate for this position is $57,615 without relevant conflicts experience.

Hogan Lovells is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected veteran status, or other factors protected by law.

Hogan Lovells complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact our Benefits Department at [e-mail]

This job description sets forth the responsibilities of this position and may be changed from time to time as shall be determined.

Hogan Lovells Cadwalader is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected Veteran status, or other factors protected by law.

Hogan Lovells Cadwalader complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact our Benefits Department at [e-mail].

All vacancies are open to direct applicants. Recruitment agencies; please be advised that we have a preferred supplier list in place for all roles.