Conflict & Matter Intake Specialist

Mayer LLP; Dallas (TX); Hybrid; USD 45,000 - 50,000; Full time

Benefits offered by this job

Health benefits

Hybrid schedule

401k matching

Year-end bonus

Referral bonus

Job summary

Mayer LLP is seeking an detail‑oriented Conflict Analyst to support our Dallas office. You will perform conflict checks, maintain precise records, and coordinate with attorneys, billing, and support staff to ensure accurate client and matter data.

The role requires discretion, strong data-entry skills, and the ability to manage multiple requests in a fast-paced environment. Hybrid work is available with in‑office collaboration.

Qualifications

• Experience in a law firm or professional services environment preferred.
• Experience with conflict checking, new-matter intake, and matter maintenance preferred.
• Experience handling confidential client information and records.
• Familiarity with legal terminology and firm operations a plus.

Responsibilities

• Conduct conflict checks for new clients and matters using firm's tools.
• Review conflict results and escalate concerns for review.
• Ensure all relevant parties are included in conflict searches.
• Prepare and maintain conflict waiver documentation and follow-up.
• Maintain records of conflict searches, approvals and related correspondence.
• Review new-matter requests for completeness before processing.
• Enter and maintain client/matter information across firm systems.
• Identify and correct incomplete or duplicate records.
• Collaborate with billing and collections teams on data issues.
• Communicate with attorneys and staff to resolve intake, billing and data issues.

Skills

Attention to detail

Time management

Written communication

Verbal communication

Discretion

Data entry

Team collaboration

Tools

Westlaw

Harvey AI

Coyote

PointOne

iManage

Microsoft Office

Job description

Mayer LLP is seeking an detail‑oriented Conflict Analyst to support our Dallas office. You will perform conflict checks, maintain precise records, and coordinate with attorneys, billing, and support staff to ensure accurate client and matter data.

The role requires discretion, strong data-entry skills, and the ability to manage multiple requests in a fast-paced environment. Hybrid work is available with in‑office collaboration.