Conflict and Records Specialist

GableGotwals

Tulsa (OK)

On-site

Confidential

Full time

14 days+

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Benefits offered by this job

Health insurance including dental from day one

401(k) and profit-sharing plan

Paid parental leave

Flexible spending accounts

PTO and sick leave

Remote work days available

Job summary

Join a prominent law firm as a Conflict and Records Specialist, where you will manage conflicts of interest and oversee the records lifecycle. This role requires attention to detail and strong organizational skills to excel in a fast-paced environment. Ideal candidates will demonstrate proficiency in problem-solving and have a background in legal operations.

Qualifications

Minimum of two years related work experience.
Law firm experience preferred.
Proficient in navigating Windows and managing file structures.

Responsibilities

Execute functions involving the lifecycle management of administrative and client files.
Process legal abstracts and maintain records.
Organize and maintain physical/electronic records.

Skills

Critical thinking

Clear communication

Attention to detail

Research skills

Problem-solving

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

1 month ago Be among the first 25 applicants

This range is provided by GableGotwals. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$40,000.00/yr - $45,000.00/yr

Position Summary:

Join Our Team as a Conflict and Records Specialist

Our firm is seeking a Conflict and Records Specialist to play a key role in supporting our operations through conflict management and records life cycle oversight.

This role is responsible for using the firm’s electronic conflicts and records application to execute a large variety of functions involving the full lifecycle and management of firm administrative and client files. This involves generating, identifying, analyzing, and acting upon conflicts of interest in accordance with company policies and legal requirements. In addition, this role will also perform a variety of other records department duties including the handling of active and inactive, onsite/offsite files.

We are looking for a detail-oriented and precise professional who thrives on problem-solving and brings a research-driven, analytical mindset to their work. The ideal candidate is highly organized and structured in their approach, with the ability to adapt under pressure and manage competing priorities with ease. They are both proactive and resourceful, capable of working independently while also being a strong collaborative team player. Experience in legal operations, data integrity, and compliance is a plus.

If you are looking for a career that combines legal operations, research, and information management – this is your chance to make an impact at a firm that values development, collaboration, and operational excellence.

Essential Job Functions:

Understand and comply with Firm policies and procedures with respect to:
Conflict search processes
Opening and closing of client and matter numbers
On-site and offsite storage
Proper destruction of files that have reached the end of their retention period
Processing legal abstracts and maintaining their receipts
Process records help desk requests and emails (some with complexity) to completion
Receive and execute client and matter level additions and corrections, including names and addresses, emails, and phone numbers
Organize and maintain physical/electronic records
Develop expertise with the features of Elite 3E, NetDocuments, Microsoft Office Suite, Outlook, and the firm’s intranet

Education and Qualifications:

High School Diploma or equivalent plus a minimum of two (2) years related work experience
Law firm experience preferred, but not required
Proficient in navigating the Windows operating system and managing its file structure
Basic proficiency with Microsoft Office Suite, including Word, Excel, and Outlook
Strong typing skills with a focus on accuracy and efficiency

Required Skills:

Strong critical thinking skills to identify and resolve technical issues effectively
Clear communication skills, both verbal and written, with the ability to ask the right questions and share information with attorneys, legal assistants, and staff
Attention to detail with a focus on delivering accurate and high-quality work
Discretion and good judgment when handling confidential information
Ability to prioritize tasks and manage multiple requests to meet deadlines
Research skills with a focus on efficiently solving problems
Positive, proactive attitude, thriving in a fast-paced environment
Ability to work independently or as part of a team in a collaborative setting
A moderately paced environment with time-sensitive tasks and occasional interruptions
Open-concept office shared with others, with low to moderate noise levels

Physical Demands:

While performing the duties of this job, the employee will be required to read from both paper and computer screens, sit, speak, hear, and use hands and fingers repetitively for typing, writing, and operating office equipment. The position also involves handling large binders and office objects. The employee will remain seated for approximately 90% of the time, working on a computer, with occasional movement around the multi-floor office to meet with colleagues, attend meetings, access files, and use office machinery, which may require bending and lifting up to 50 lbs.

About GableGotwals:

GableGotwals is a full-service law firm with nearly 100 attorneys and more than 70 other professionals in Oklahoma and Texas. We represent a diversified client base across the nation, and our connections and reach are global. Fortune 500 corporations, privately owned companies, entrepreneurs, foundations, and individuals entrust us every day with the stewardship and strategic management of their legal challenges. We are well known for our high-quality legal services provided by an experienced group of litigators and transactional attorneys who have been recognized by Benchmark Litigation, Chambers USA, Best Lawyers in America, Oklahoma Super Lawyers, and several federal, state and county bar associations. GableGotwals has been recognized by The Oklahoman as a Top Workplace for six years running. We have been recognized as a 2025 USA Today Top Workplace, a Top Inclusive Workplace by MOSAIC, and a VETS Indexes Recognized employer. The Firm has been named to VAULT’s Top 150 under 150 list for eight consecutive years. We provide a highly engaged, collaborative, team-based approach to doing life at work while we serve our clients with excellence not only throughout Oklahoma and Texas, but across the U.S.

Why Join Us:

Our purpose is to deliver exceptional legal services using our diverse skills and experience and to enrich our team and community. We strive to exhibit our core values in all that we do. Our core values are:

Excellence – Provide the highest level of service to internal and external clients.
Integrity – Uphold the highest ethical standards.
Collaboration – Work together with collective skills experience, and efforts for optimal results.
Support – Maintain a positive, respectful environment that embraces diverse perspectives and needs among clients, team members, and community.
Eligible for health insurance (including dental) on day one
Group term life insurance and long-term disability insurance
Supplemental life, vision, AFLAC, and pet insurance
Medical and dependent care flexible spending accounts
401(k) and profit-sharing plan
PTO, sick leave, and floating holiday
Paid parental leave
Most positions are eligible for twenty-six remote days per year

GableGotwals is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected veteran status, or other factors protected by law.

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