Anticipated Secretary to the Business Administrator

Educational Services Commission of New Jersey; New Jersey; On-site; USD 59,000 - 72,000; Full time

Benefits offered by this job

Medical, Prescription, Dental Benefits

Job summary

Educational Services Commission of New Jersey is seeking an Anticipated Secretary to the Business Administrator for the Central Office in Piscataway, NJ. Position is 12-month, with a January 4, 2027 start date and pending criminal history clearance.

Reports to the Business Administrator and handles confidential materials, correspondence to the Board, staff, and districts, and coordination of contracts, minutes, and state/federal reports. Closing date: 11/27/2026.

Qualifications

• Experience in a modern office using up-to-date practices and methods of organization.
• Knowledge of word processing and stenographic skills; willingness to acquire new skills.
• Ability to establish and follow through on effective office practices and rules.
• Maintain records and files for effective retrieval.
• Ability to delegate assignments with timely follow-up with other business office personnel.
• Assist in the development of contracts, preparation of negotiation information, minutes, business office records, and state/federal reports.
• Such alternative or additional qualifications as the Board may deem appropriate.

Responsibilities

• Assist in the preparation and maintenance of Board and Finance agendas and minutes, regular and confidential.
• Assist in the processing of State reports and budget submissions.
• Assist in processing and maintenance of records/contracts for Transportation, Nonpublic Nursing Program, Chapter 1, and related programs.
• Maintain current logging of mail/letters/correspondence with response.
• Assist in organizing and expediting the daily workload of the Business Administrator.
• Maintain titular file for Business Administrator's activities.
• Serve as a facilitator of information within the business office and between the Superintendent's office and schools/programs.
• Maintain daily telephone log, listing responses and follow up.
• Any other duties assigned by the Business Administrator.

Skills

Office administration

Word processing

Stenographic skills

Records management

Delegation

Contract preparation

Minutes/reports preparation

Job description

Anticipated Secretary to the Business Administrator JobID: 797

• Position Type: Secretarial/Clerical/ Secretary - 12-Months
• Date Posted: 10/12/2026
• Location: Educational Services Commission of New Jersey
• Date Available: 01/04/2027
• Closing Date: 11/27/2026

Educational Services Commission of New Jersey - Central Office
Educational Services Commission of New Jersey
1660 Stelton Road
Piscataway, NJ 08854

POSITON:

Anticipated Secretary to the Business Administrator

START DATE

January 4, 2027 - Pending Criminal History Clearance

SCOPE:

Reports to the Business Administrator and is responsible for the regular and confidential work materials, reports, letters, correspondence to the Board of Directors, Superintendent, staff, local districts, and community served.

MINIMUM QUALIFICATIONS:

• 1. Successful experience working in modern office using up-to-date practices and methods of organization.
• 2. Knowledge of word processing and stenographic skills and interest in acquiring new skills
• 3. Ability to establish and follow through on effective office practices and rules
• 4. Maintain records and files for effective retrieval
• 5. Ability to delegate assignments, with timely follow-up, with other business office personnel
• 6. Assist in the development of contracts, preparation of negotiation information, minutes, business office records, and state/federal reports
• 7. Such alternative or additional qualifications as the Board of Directors may deem appropriate

JOB RESPONSIBILITIES:

• 1. Assist in the preparation and maintenance of Board and Finance agendas and minutes, regular and confidential
• 2. Assist in the processing of State reports and budget submissions
• 3. Assist in the processing and maintenance of records/contracts for the following programs/services:
• a. Transportation
• b. Nonpublic Nursing Program
• c. Chapter 1
• d. school/programs and all associated record keeping
• 4. Maintain current logging of mail/letters/correspondence with response
• 5. Assist in organizing and expediting the daily workload of the Business Administrator
• 6. Maintain titular file for Business Administrator's activities
• 7. Serve as a facilitator of information within the business office and between the Superintendent's office and schools/programs
• 8. Maintain daily telephone log, listing responses and follow up
• 9. Any other duties assigned by the Business Administrator

BENEFITS:

Full-time staff are eligible for Medical, Prescription, Dental Benefits and Pension. Vacation, Sick, Personal and Bereavement Days are included.

MINIMUM SALARY:

$65,000