Conference & Training Event Coordinator

UWSTP University of Wisconsin Stevens Point; United States; On-site; USD 25,000 - 28,000; Full time

Job summary

UW-Stevens Point Continuing Education is hiring a CE Event Planning Assistant to help plan conferences and trainings on or off campus, support partnerships, and manage event logistics. The role involves coordinating resources, scheduling, and on-site execution.

You will assist with promotional materials, maintain event data, and train student workers while ensuring compliance with university policies and timelines. This is a full-time, hourly position with competitive benefits.

Qualifications

• High School Diploma required and strong Microsoft Office skills.
• Effective oral and written communication with varied stakeholders.
• Experience preparing and reviewing records and editing documents.
• Ability to manage multiple projects with general supervision, virtually and in-person.
• Experience building and editing websites; valid state driving allowed.
• Willingness to travel overnight (0–6 nights per month).

Responsibilities

• Greets customers/guests, assists with registration, answers questions, and provides routine information, referring more complicated issues to appropriate entities
• Assists with the creation of promotional materials and resources for events
• Assists with scheduling logistics and securing resources for vendor services
• Guides and trains student workers
• Performs on-site event set-up and clean up and may perform basic custodial duties
• Gathers, enters, and maintains accurate event data and records

Skills

Oral and written communication

MS Office proficiency

Website building

Driving

Travel up to 6 nights per month

Hybrid/virtually and in-person work

Education

High School Diploma

Associate’s degree or higher

Tools

Outlook

Word

Excel

PowerPoint

Zoom

Job description

UW-Stevens Point Continuing Education is hiring a CE Event Planning Assistant to help plan conferences and trainings on or off campus, support partnerships, and manage event logistics. The role involves coordinating resources, scheduling, and on-site execution.

You will assist with promotional materials, maintain event data, and train student workers while ensuring compliance with university policies and timelines. This is a full-time, hourly position with competitive benefits.