Corporate Events & Hospitality Coordinator (Hybrid)

Addison Group; Chicago (IL); Hybrid; USD 34,000 - 41,000; Part time

Benefits offered by this job

Medical insurance

Dental coverage

Vision insurance

401(k)

Job summary

Addison Group is seeking an experienced Administrative/Hospitality Assistant to support corporate meetings, conferences, client events, dinners, and internal programs in Chicago. This contract role coordinates events from planning through completion, partnering with internal stakeholders, venues, hotels, and vendors.

The position offers a hybrid schedule (3 days on-site, 2 days remote) with potential for on-site support during client or company events.

Qualifications

• Bachelor’s degree in Hospitality Management, Event Management, or related field.
• 2–3 years of corporate events, hospitality, or conference coordination experience.
• Experience coordinating meetings or events from planning to execution.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Independent worker with collaborative team spirit.
• Detail-oriented with polished event delivery.
• Customer-service mindset for internal/external stakeholders.
• Proficiency with MS Office (Word, Excel, PowerPoint, Outlook).
• Experience with Cvent or similar event platform.

Responsibilities

• Coordinate planning and execution of small to mid-sized corporate events.
• Manage end-to-end logistics including venue, hotels, transportation and catering.
• Collaborate with stakeholders to define goals, timelines and budgets.
• Develop and track event budgets using historical data and guidelines.
• Serve as primary liaison with vendors, hotels, venues and partners.
• Coordinate food & beverage, room blocks, layouts and transportation.
• Provide on-site support and resolve scheduling/logistics issues.
• Build relationships with internal departments and attendees.
• Participate in pre-event planning and post-event wrap-up.
• Maintain accurate event records and supporting documentation.
• Assist with larger conferences and cross-team projects.

Skills

Communication skills

Organizational skills

Time management

Attention to detail

Microsoft Office

Education

Bachelor’s degree in Hospitality or related field

Tools

Cvent

Job description

Addison Group is seeking an experienced Administrative/Hospitality Assistant to support corporate meetings, conferences, client events, dinners, and internal programs in Chicago. This contract role coordinates events from planning through completion, partnering with internal stakeholders, venues, hotels, and vendors.

The position offers a hybrid schedule (3 days on-site, 2 days remote) with potential for on-site support during client or company events.