Conference & Events Services Coordinator

Cooley LLP; Santa Monica (CA); On-site; USD 41,000 - 50,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life insurance

AD&D

LTD

PTO 20 days

Paid holidays

Job summary

Cooley LLP in Santa Monica is seeking a Guest Services Coordinator to oversee the conference center, food service, and satellite kitchens, coordinating schedules for internal meetings with the Facilities Department and Marketing/BD teams.

You will manage event logistics, liaise with caterers, set up registration and food tables, review invoices, and serve as backup receptionist, ensuring smooth client experiences and a polished office environment.

Qualifications

• 2+ years of related experience with emphasis in hospitality and/or event coordination.
• Preferred: Prior law firm experience.
• After orientation, proficiency in Microsoft Office and iManage.

Responsibilities

• Coordinate special office events with various department team members including venue scheduling, catering, décor, staffing, entertainment, facilities and materials.
• Schedule conference rooms for events and maintain a complete record of same.
• Establish relationships and coordinate with caterers, obtaining bids and best pricing within budget for in-house and outside meetings.
• Set up registration tables and food tables for client meetings and events.
• Review catering invoices for accuracy before forwarding to managers for approval.

Skills

Event coordination

Hospitality experience

Microsoft Office

iManage familiarity

Tools

iManage

Firm applications

Job description

Cooley LLP in Santa Monica is seeking a Guest Services Coordinator to oversee the conference center, food service, and satellite kitchens, coordinating schedules for internal meetings with the Facilities Department and Marketing/BD teams.

You will manage event logistics, liaise with caterers, set up registration and food tables, review invoices, and serve as backup receptionist, ensuring smooth client experiences and a polished office environment.