Guest Services & Events Coordinator

Cooley LLP; San Diego (CA); On-site; USD 61,000 - 74,000; Full time

Benefits offered by this job

Medical benefits

Dental & vision

Health savings account

Paid time off

Paid holidays

Parental leave

Job summary

Cooley LLP seeks a Guest Services Coordinator to join the Facilities Team in San Diego. You will oversee conference center operations, food service, and satellite kitchens, coordinating internal meetings and events with the Facilities Department and Marketing/Business Development, ensuring smooth execution and client satisfaction.

The role requires 2+ years in hospitality or event coordination, proficiency with MS Office and iManage, and flexibility to work overtime as needed.

Qualifications

• Experience in hospitality and/or event coordination.
• Strong organizational skills with attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Proficient with Microsoft Office and iManage.

Responsibilities

• Coordinate special office events with various department team members, including venue scheduling, catering, decor, staffing, entertainment, facilities, and materials.
• Schedule conference rooms for events and maintain a complete record of bookings.
• Establish relationships with caterers, obtain bids, and ensure budget compliance for in-house and external meetings.
• Set up registration and food tables for client meetings and events; verify catering invoices for accuracy.
• Serve as backup receptionist and maintain satellite kitchens with supplies.
• Coordinate repairs of kitchen equipment with Facilities leadership and management.
• Place food orders using approved caterers and online services; train facilities staff on setup.
• Maintain inventory of beverages and kitchen supplies; monitor stock levels.

Skills

Event coordination

Hospitality

English proficiency

Overtime

Tools

Microsoft Office

iManage

Job description

Cooley LLP seeks a Guest Services Coordinator to join the Facilities Team in San Diego. You will oversee conference center operations, food service, and satellite kitchens, coordinating internal meetings and events with the Facilities Department and Marketing/Business Development, ensuring smooth execution and client satisfaction.

The role requires 2+ years in hospitality or event coordination, proficiency with MS Office and iManage, and flexibility to work overtime as needed.