Conference & Events Coordinator

APCO International; Daytona Beach (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

APCO International in Daytona Beach, FL is seeking an Events Coordinator to plan and execute APCO events from concept through onsite execution, collaborating with sponsors, vendors, and attendees.

You will manage attendee transportation, housing, conference app, and housing blocks, ensuring a seamless experience while maintaining schedules and budgets. Travel about 10-15% is expected as major events occur.

Qualifications

• Bachelor’s degree in Event Management or related field; internship/volunteer experience okay.
• Strong organizational and project management skills with attention to detail.
• Excellent verbal and written communication.
• Ability to manage multiple projects, priorities and deadlines.
• Strong interpersonal skills and relationship-building with sponsors, vendors, attendees.
• Self-motivated, proactive, and able to work independently or in a team.
• Proficiency with Microsoft Office; event management platforms preferred.

Responsibilities

• Plan and execute APCO events from concept through onsite execution with internal teams and sponsors.
• Coordinate attendee transportation, housing, and conference app content and updates.
• Manage sponsor deliverables, deadlines, and communications with vendors and sponsors.
• Prepare materials, invitations, surveys, and shipping for events to ensure seamless execution.
• Contribute ideas for event marketing campaigns and social media as part of the marketing calendar.

Skills

Organizational skills

Communication

Multitasking

Interpersonal skills

MS Office

Education

Bachelor's degree in Event Management or related field

Tools

Asana

Maritz

Cadmium

Fonteva

Job description

APCO International in Daytona Beach, FL is seeking an Events Coordinator to plan and execute APCO events from concept through onsite execution, collaborating with sponsors, vendors, and attendees.

You will manage attendee transportation, housing, conference app, and housing blocks, ensuring a seamless experience while maintaining schedules and budgets. Travel about 10-15% is expected as major events occur.