Conference Coordinator — Exhibitor & Logistics

LHH; Alexandria (VA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Short-term Disability

Additional voluntary benefits

EAP program

Commuter benefits

401K plan

Job summary

LHH is seeking a detail-oriented Conference Coordinator in Alexandria, VA to support planning and execution of conferences, meetings, and events. You will be the main point of contact for exhibitors, attendees, and vendors, ensuring a seamless experience through superior customer service and logistics coordination.

The ideal candidate is organized, proactive, and capable of managing multiple priorities in a fast-paced environment while maintaining a professional, positive attitude.

Qualifications

• 2+ years of administrative, event coordination, or related experience.
• Strong organizational and multitasking skills with attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Proficiency in Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Serve as the primary point of contact for exhibitors before, during, and after events.
• Coordinate conference logistics including registration, materials, schedules, and communications.
• Maintain exhibitor databases, records, and event documentation with accuracy.
• Assist with planning and execution of conferences, trade shows, meetings, and events.
• Coordinate with vendors, venues, and internal stakeholders to meet event requirements.
• Respond to attendee and exhibitor inquiries with outstanding customer service.
• Prepare event materials, signage, badges, and conference packets.
• Track deadlines and ensure tasks are completed on schedule.
• Support on-site conference operations including check-in and setup.
• Assist with post-event follow-up, evaluations, and reporting.

Skills

Event Coordination

Exhibitor Relations

Administrative Support

Logistics Management

Communication & Relationship Building

Problem Solving

Organization & Time Management

Attention to Detail

Tools

Microsoft Office Suite

Job description

LHH is seeking a detail-oriented Conference Coordinator in Alexandria, VA to support planning and execution of conferences, meetings, and events. You will be the main point of contact for exhibitors, attendees, and vendors, ensuring a seamless experience through superior customer service and logistics coordination.

The ideal candidate is organized, proactive, and capable of managing multiple priorities in a fast-paced environment while maintaining a professional, positive attitude.