Event Coordinator

LHH; Alexandria (VA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Short-term Disability

Additional voluntary benefits

EAP program

Commuter benefits

401K plan

Job summary

LHH is seeking a detail-oriented Conference Coordinator in Alexandria, VA to support planning and execution of conferences, meetings, and events. You will be the main point of contact for exhibitors, attendees, and vendors, ensuring a seamless experience through superior customer service and logistics coordination.

The ideal candidate is organized, proactive, and capable of managing multiple priorities in a fast-paced environment while maintaining a professional, positive attitude.

Qualifications

• 2+ years of administrative, event coordination, or related experience.
• Strong organizational and multitasking skills with attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Proficiency in Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Serve as the primary point of contact for exhibitors before, during, and after events.
• Coordinate conference logistics including registration, materials, schedules, and communications.
• Maintain exhibitor databases, records, and event documentation with accuracy.
• Assist with planning and execution of conferences, trade shows, meetings, and events.
• Coordinate with vendors, venues, and internal stakeholders to meet event requirements.
• Respond to attendee and exhibitor inquiries with outstanding customer service.
• Prepare event materials, signage, badges, and conference packets.
• Track deadlines and ensure tasks are completed on schedule.
• Support on-site conference operations including check-in and setup.
• Assist with post-event follow-up, evaluations, and reporting.

Skills

Event Coordination

Exhibitor Relations

Administrative Support

Logistics Management

Communication & Relationship Building

Problem Solving

Organization & Time Management

Attention to Detail

Tools

Microsoft Office Suite

Job description

Position Overview

We are seeking a detail-oriented and customer-focused Conference Coordinator to support the planning and execution of conferences, meetings, and events. This administrative role will serve as a key point of contact for exhibitors, attendees, and vendors, ensuring a seamless experience through exceptional customer service, communication, and logistical coordination.

The ideal candidate is highly organized, proactive, and comfortable managing multiple priorities in a fast-paced environment while maintaining a professional and positive attitude.

Key Responsibilities

• Serve as the primary point of contact for exhibitors, answering questions and providing timely support before, during, and after events.
• Coordinate conference logistics, including exhibitor registration, materials, schedules, and event communications.
• Maintain exhibitor databases, records, and event documentation with a high level of accuracy.
• Assist with planning and execution of conferences, trade shows, meetings, and special events.
• Coordinate with vendors, venues, and internal stakeholders to ensure event requirements are met.
• Respond to attendee and exhibitor inquiries while delivering outstanding customer service.
• Prepare event materials, reports, signage, badges, and conference packets as needed.
• Track deadlines and ensure all event-related tasks are completed on schedule.
• Support on-site conference operations, including exhibitor check-in, setup, troubleshooting, and attendee assistance.
• Assist with post-event follow-up activities, evaluations, and reporting.

Qualifications

• 2+ years of administrative, event coordination, conference support, customer service, or related experience.
• Strong organizational and multitasking skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Professional, customer-focused approach when interacting with exhibitors, attendees, and stakeholders.
• Ability to work independently and collaboratively as part of a team.
• Previous conference, trade show, association, or event planning experience is preferred.

Key Skills

• Event & Conference Coordination
• Exhibitor Relations
• Administrative Support
• Logistics Management
• Communication & Relationship Building
• Problem Solving
• Organization & Time Management
• Attention to Detail

This is an excellent opportunity for an administrative professional who enjoys coordinating events, supporting exhibitors, and delivering exceptional customer experiences while contributing to successful conferences and meetings.

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan.

• medical
• dental
• vision
• life insurance
• short-term disability
• additional voluntary benefits
• EAP program
• commuter benefits
• 401K plan

Our program provides employees the flexibility to choose the type of coverage that meets their individual needs.

Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

• Paid Sick Leave, where required by law
• any other paid leave required by Federal, State, or local law
• Holiday pay upon meeting eligibility criteria

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers