Conference & Catering Admin Specialist (Flexible Schedule)

Gate Hospitality Group; Florida; Presencial; USD 22.000 - 30.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive pay

Paid time off, including vacation,hols

Medical, dental, vision, life and dis.

401(k) with company match

Flexible scheduling opportunities

Complimentary parking and employee din

Five-Diamond service training and发展

Certifications and continuing ed.

Complimentary Uniform Dry-Cleaning

Career growth and advancement across G

Preferred lodging rates

Discounted golf and select amenities

Descripción de la vacante

Ponte Vedra Inn & Club is seeking a Conference and Catering Administrative Assistant to support the Conference and Catering Department by producing, coordinating, and distributing event-related information that enables operational teams across the resort to deliver exceptional guest experiences.

Reporting to the Conference and Catering Assistant Director and Conference and Catering Director, this role serves as an administrative hub for conference and catering operations, providing clerical

Formación

• High school diploma or equivalent required.
• Secretarial coursework preferred.
• Minimum six months experience as secretary or administrative assistant.
• Food and beverage experience helpful.
• English reading, writing, speaking and understanding required.
• Strong telephone etiquette and professional communication skills.
• Proficiency with office equipment; familiarity with WordPerfect 5.1 and Windows.
• Strong organizational skills with ability to manage multiple tasks and deadlines.
• Ability to sit for extended periods and lift up to 20 pounds.
• Availability to work weekends, holidays, and split shifts.

Responsabilidades

• Work a flexible schedule, including weekends, holidays, and split shifts.
• Answer and screen incoming calls; relay messages.
• Produce and distribute client resumes, service agreements, BEOs, and other docs.
• Prepare, type, and distribute departmental correspondence.
• Create and distribute daily/weekly forecasts.
• Maintain organized Conference & Catering files/records.
• Coordinate mail/document distribution within the dept.
• Create signage for conferences, banquets, and catering.
• Attend required trainings and meetings.
• Promote safety and report hazards; follow corrective actions.
• Know safety standards and MSDS requirements.
• Arrive on time; maintain appearance and uniform standards.
• Handle additional admin/ops duties as assigned by leadership.

Conocimientos

Strong organizational skills

Excellent communication

Multitasking and deadlines

English proficiency

Telephone etiquette

Experience: 6 months as secretary/AA

Physical stamina

Availability for weekends/holidays

Secretarial coursework preferred

Educación

High school diploma or equivalent

Secretarial coursework

Herramientas

WordPerfect 5.1

Windows

Descripción del empleo

Ponte Vedra Inn & Club is seeking a Conference and Catering Administrative Assistant to support the Conference and Catering Department by producing, coordinating, and distributing event-related information that enables operational teams across the resort to deliver exceptional guest experiences.

Reporting to the Conference and Catering Assistant Director and Conference and Catering Director, this role serves as an administrative hub for conference and catering operations, providing clerical