Condominium Association Operations Manager

HOA Talent; Washington (District of Columbia); Hybrid; USD 80,000 - 90,000; Full time

Benefits offered by this job

Healthcare benefits

Hybrid schedule

Modern office space

Growth opportunities

Meaningful impact

Job summary

HOA Talent seeks an experienced Operations Manager to lead condo association maintenance, budgets, and vendor relationships in Washington, DC. You'll coordinate complex projects, ensure SOP adherence, and drive client satisfaction within a fast-growing startup.

Hybrid role with on-site Dupont Circle operations and remote Mondays and Fridays. 5–7 years in management required, with strong budgeting and reporting skills to boards. A CMCA/AMS certification is a plus.

Qualifications

• 5–7 years in property/community association management.
• Experience budgeting and presenting to boards.
• Vendor management and competitive bidding experience.
• Strong project management across multiple properties.
• Proficient in Excel/Sheets; Google Workspace and Slides.
• Excellent written and verbal communication.
• On-call one week per month (rotating).
• Based in or able to commute to Washington, DC.

Responsibilities

• Manage maintenance, inspections, and capital projects from kickoff to completion.
• Prepare annual budgets and present to boards.
• Produce monthly reports and meeting materials.
• Lead annual meetings and guide board decisions.
• Maintain vendor relationships and competitive bidding.

Skills

Budgeting

Vendor management

Project management

Communication

On-call readiness

Education

CMCA, AMS certification

Tools

AppFolio

Buildium

TOPS

Excel/Sheets

Google Workspace

PowerPoint/Slides

Job description

Compensation: $80,000-$90,000K, plus bonus

Location: Washington, DC | Hybrid (Remote Mon & Fri)

The Role

We are seeking a detail-oriented and experienced Operations Manager to join our growing team in delivering exceptional service to our portfolio of condominium association clients. In this role, you will work collaboratively alongside our client services team, serving as the go-to expert for complex issues and escalated requests that require a higher level of expertise, judgment, and problem-solving. From navigating owner and vendor relationships to coordinating major building projects and creating a thoughtful budget, you will play a pivotal role in maintaining the trust and satisfaction of the communities we serve. Since you are part of a growing company, you will occasionally wear multiple hats. If you thrive in a fast-paced environment, enjoy variety in your day-to-day, love working on teams, and take pride in finding solutions where others see obstacles, this role is the perfect fit for you.

What You’ll Do

Maintenance & Property Operations

• Project-manage a full spectrum of maintenance activities; routine upkeep, repairs, emergency response, and large capital improvement projects, from kickoff through completion
• Conduct on-site property inspections, meet vendors on location, and troubleshoot issues proactively
• Own and continuously improve SOPs for core maintenance processes to drive a better client experience

Financial & Association Management

• Prepare and present annual budgets for multiple properties to boards of directors
• Produce monthly management reports, site inspection reports, and annual meeting materials
• Lead associations' annual meetings and guide boards toward efficient, well-informed decisions
• Ensure compliance with condominium association governing documents

Vendor & Client Relations

• Build and maintain strong vendor relationships; facilitate competitive bidding as required
• Onboard and manage a growing portfolio of condo association clients

What We’re Looking For (Required)

• 5-7 years of experience in property management, community association management, or a closely related field
• Demonstrated ability to manage budgets and present financials to boards or senior stakeholders
• Experience managing vendor relationships and competitive bidding processes
• Strong project management skills; ability to juggle multiple properties and timelines simultaneously
• Proficient in Excel/Google Sheets for budgeting and reporting; comfortable with Google Workspace and PowerPoint/Slides
• Excellent written and verbal communication skills
• Ability to be on-call one week per month (rotating emergency phone schedule)
• Must be based in or able to commute to Washington, DC

Nice to Have

• Proficiency with property management software (e.g., AppFolio, Buildium, TOPS, or similar)
• Industry certification (CMCA, AMS, or equivalent)
• Spanish language proficiency
• Personal experience as a homeowner in a condominium association
• Familiarity with the DC-area condominium association legal and compliance landscape

What We Offer

• Compensation
  • Base: $75,000-$85,000K, plus bonus
• Healthcare benefits.
• Hybrid schedule, with remote work currently offered on Mondays and Fridays.
• Modern office space in Dupont Circle.
• Opportunity to grow within a scaling, high-performance startup.
• Meaningful impact in helping condominium associations protect and manage their most valuable assets.