Condo Admin Assistant: Growth & Impact

FirstService Residential; Pompano Beach (FL); On-site; USD 40,000 - 58,000; Full time

Benefits offered by this job

Full benefits package

401(k) match

Paid holidays

Job summary

FirstService Residential in Pompano Beach, FL is seeking an Administrative Assistant to provide broad administrative and staff support for property management operations. You will assist with payroll, budget prep, records control, and reports, while coordinating board meetings and resident information systems.

The role requires an associates degree in business or equivalent experience, 3–5+ years of office work, strong customer service, and proficient Microsoft Windows skills.

Qualifications

• Associates degree with concentration in business preferred, or equivalent combination of education and experience.
• Three (3) to Five (5) plus years of related work experience.
• Computer literacy: Intermediate proficiency in Microsoft Windows software.
• Must possess strong administrative background.
• Strong working knowledge of customer service principles and practices.
• Excellent interpersonal, office management and communications skills.
• Self-starter with excellent communication, interpersonal and customer service and telephone skills.

Responsibilities

• Coordinates collection and preparation of operating reports.
• Ensures that the telephone is answered properly and messages handled courteously.
• Initiates preparation of Management Reports and meeting notices.
• Maintains resident information in computer database monthly.
• Keeps track of insurance certificate requests and records.
• Requests office supplies and follows purchasing procedures.
• Opens and distributes mail; processes accounts payable invoices with work orders.
• Sets up meetings for Board Approval process.
• Prepares resident information packages requiring Board approval.
• Coordinates receipt of closing statements or deeds for file and A/R changes.
• Maintains inventory of keys, transmitters, and fobs; logs purchases.
• Follows safety procedures and maintains a safe work environment.

Education

Associates degree in business

Tools

Microsoft Windows

Job description

FirstService Residential in Pompano Beach, FL is seeking an Administrative Assistant to provide broad administrative and staff support for property management operations. You will assist with payroll, budget prep, records control, and reports, while coordinating board meetings and resident information systems.

The role requires an associates degree in business or equivalent experience, 3–5+ years of office work, strong customer service, and proficient Microsoft Windows skills.