Property Operations Coordinator

FirstService Residential; Orlando (FL); On-site; USD 29,000 - 34,000; Full time

Benefits offered by this job

Full comprehensive benefits

401k with company match

Time off benefits

Paid holidays

Job summary

FirstService Residential in Orlando, FL is seeking an Administrative Assistant to provide broad administrative support for property management operations within the association.

The role includes handling reports, staff coordination, invoice processing, board notices, and resident data management, with emphasis on accuracy and customer service. Full-time hours, competitive benefits, and opportunities to contribute to maintenance and operations.

Qualifications

• Associate degree in business or equivalent work experience.
• 3–5+ years of related administrative experience.
• Proficiency with Microsoft Windows and office software.
• Strong interpersonal and communication skills.

Responsibilities

• Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires.
• Answers calls professionally and manages messages.
• Prepares management and committee reports and meeting notices for review and approval.
• Maintains resident information in the database and reports to PM/Board.
• Handles accounts payable invoices with work orders and receiving tickets.
• Sets up meetings for Board approval and updates memos and policies.

Skills

Administrative support

Customer service

Communication skills

MS Windows

Education

Associates degree in business

Tools

MS Office

Job description

FirstService Residential in Orlando, FL is seeking an Administrative Assistant to provide broad administrative support for property management operations within the association.

The role includes handling reports, staff coordination, invoice processing, board notices, and resident data management, with emphasis on accuracy and customer service. Full-time hours, competitive benefits, and opportunities to contribute to maintenance and operations.