Property Admin Assistant — Growth, Great Benefits, 401k

FirstService Residential; Delray Beach (FL); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical plans

Dental and Vision

Paid holidays

401k with company match

Job summary

FirstService Residential in Delray Beach, FL is seeking an Administrative Assistant to support property management and the association’s daily operations, handling records, reporting, payroll assistance, and related duties. You will coordinate reports, manage resident data, process invoices, assist with meetings, and provide excellent customer service to residents, vendors, and staff.

Schedule is Monday through Friday, 8:00am to 5:00pm, with full benefits including medical plans, paid holidays,

Qualifications

• Associates degree with concentration in business preferred, or equivalent combination of education and experience.
• Three (3) to Five (5) plus years of related work experience.
• Strong administrative background and excellent customer service skills.
• Proficient with Microsoft Windows and office software.

Responsibilities

• Coordinates collection and preparation of operating reports and new hires.
• Ensures telephone calls are answered courteously and messages handled promptly.
• Prepares and submits management and committee reports for review.
• Maintains resident information in databases and provides updates to PM and Board.
• Maintains insurance records books for vendors and unit owners.
• Requests and tracks office supplies and equipment per procedures.
• Processes accounts payable invoices and associated paperwork.
• Sets up meetings for Board approval and distributes materials.
• Maintains daily logs, forms, and communications for residents and staff.
• Greets residents and guests and directs them appropriately.

Skills

Customer service

Interpersonal skills

Administrative background

Microsoft Windows

Education

Associate degree in business preferred

Tools

MS Windows

Job description

FirstService Residential in Delray Beach, FL is seeking an Administrative Assistant to support property management and the association’s daily operations, handling records, reporting, payroll assistance, and related duties. You will coordinate reports, manage resident data, process invoices, assist with meetings, and provide excellent customer service to residents, vendors, and staff.

Schedule is Monday through Friday, 8:00am to 5:00pm, with full benefits including medical plans, paid holidays,