Concierge (Part-time)

Eden Senior Care; Oshkosh (WI); On-site; USD 19,000 - 28,000; Part time

Job summary

Vista Senior Living Management is seeking a Part-Time Concierge in Oshkosh, WI. The role involves welcoming guests, directing visitors, handling calls, and maintaining a tidy reception area.

You'll provide information in person and over the phone, manage mail, monitor access, and support office operations. A high school diploma is required, with Office Management certification a plus; prior front desk experience is desired.

Qualifications

• High school diploma required; Office Management certification is a plus.
• Prior front desk/reception experience preferred.
• Excellent communication and organizational skills.

Responsibilities

• Greet and welcome guests as they arrive at the office.
• Direct visitors to the appropriate person and office.
• Answer, screen and forward incoming phone calls.
• Ensure reception area is tidy and presentable, with necessary stationery and materials.
• Provide basic information in-person and via phone/email.
• Receive, sort and distribute daily mail/deliveries.
• Maintain office security by following safety procedures and controlling access at the desk.
• Order front office supplies and keep inventory of stock.
• Update calendars and schedule meetings.
• Arrange travel and accommodations, and prepare vouchers.
• Keep records of office expenses and costs.
• Perform other clerical receptionist duties such as filing and faxing.

Skills

Receptionist experience

Customer service

Microsoft Office

Communication skills

Multitasking

Education

High school diploma

Office Management certification

Tools

Fax machines

Printers

Job description

Vista Senior Living Management is the dedicated senior living division of our organization, focused exclusively on the operation and growth of senior living communities. With more than 30 communities across multiple states, we specialize in Assisted Living, Memory Care, and Independent Living. Our mission is to provide outstanding care rooted in compassion, humility, accountability, and a genuine commitment to the well-being of our residents. We strive to create communities where residents receive personalized support, families have confidence in their care, and team members are empowered to succeed.

Bella Vista is a proud member of the Vista Senior Living Management network, where compassionate care meets exceptional living with 16 communities spanning across multiple states, Vista Senior Living specializes in Assisted Living and Memory Care services. Our dedicated team ensures a nurturing environment where seniors thrive and find joy in every moment.

Position: Part-Time Concierge

• $17/hour
• Shifting weekly schedule: Week 1: M, W, TH 4p-7p | Week 2 W, TH 4p-7p | Every other weekend 8a-4p

Responsibilities

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Arrange travel and accommodations, and prepare vouchers
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

Skills:

• Proven work experience as a Receptionist, Front Office Representative or similar role
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• High school degree; additional certification in Office Management is a plus

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