Concierge | Every Other Weekend | Part-Time

Harmony Senior Services, LLC; Savannah, Northern (GA, KY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

Harmony Senior Services, LLC is seeking a professional concierge/receptionist to welcome visitors, answer phones, and route messages at the community's front desk.

You will log visitor data, support residents and staff with administrative tasks, and help with meal ticket sales and scheduling. A polished appearance and teamwork are essential in this busy environment.

Qualifications

• Experience in administrative functions.
• Ability to answer phones in a polite and professional manner.
• Able to sit for extended periods and multi-task in a busy environment.

Responsibilities

• Greet all visitors to the community and answer the telephone in a courteous, friendly manner.
• Transfer calls or take messages as appropriate and log messages accurately.
• Maintain front desk and lobby area, sign-in/sign-out logs, and visitor registrations.
• Log and process service request forms for residents and staff; assist with copies, filing, and typing.
• Assist with coordinating van schedules for residents and support confidentiality policies.

Skills

Administrative support

Phone etiquette

Multitasking

Team player

Communication skills

Education

High School Diploma or GED

Job description

# Job DescriptionThe concierge/receptionist performs a variety of administrative support duties including: greeting all visitors to the community, answering the telephone, transferring calls to appropriate party, and taking accurate messages. Monitors walkie-talkie, door security system and fire panel as needed. Monitors resident sign-in and sign-out log and the visitor registration log and completes administrative support functions such as filing and making copies.* Transfers calls or takes messages as appropriate in a courteous, friendly and helpful manner* Fills out and logs service request forms for residents and/or staff* Monitors and greets visitors to the community* Keeps front desk and lobby area clean and neat at all times* Sells meal tickets and accounts for by payroll deduction or personal check* Ensure the security of the building; Monitors resident sign-in and sign-out log and the visitor registration log; periodically checks entrances/exits of the building to ensure community is secure* Attends in-services and staff meetings as required* Assists with coordinating van schedule for residents* Follows confidentiality policies regarding release of resident information* Performs supportive office functions for all departments including filing, typing, and making copies* Completes all other duties as assigned**Requirements:*** Must possess a high school diploma or GED* Must be considerate, neat, well groomed and professional in appearance. Must dress in a professional manner* Must have experience in Administration functions* Must answer phones in a polite and professional manner* Must be organized, and able to work well with others as part of a team* Must be polite and considerate to residents, visitors, co-workers and management team* Must be able to effectively communicate both verbally and in writing* Must be able to sit for extended periods of time* Must be able to function effectively in a busy environment and be able to multi-task* Must be willing to work a flexible schedule that includes weekends and holidays* Must attend all required in-services and staff meetings