Receptionist-Weekend Availability and Flexibility a must

New Forest Haven; San Antonio (TX); On-site; USD 29,000 - 38,000; Full time

Job summary

New Forest Haven in San Antonio, TX seeks a friendly Receptionist to set the tone for the community. You will answer calls, greet visitors, direct inquiries, and handle general clerical duties including mail, supplies, photocopying, and filing.

You'll act as the main contact for residents, families, and guests, maintain orderly offices, and learn our programs quickly. A high school diploma or GED and clerical experience are preferred, with strong MS Word/Excel skills.

Qualifications

• High school diploma or GED required.
• At least 1 year of clerical experience preferred.
• Excellent organization and multitasking abilities.
• Strong verbal and written communication skills.
• Proficient in MS Word and Excel; able to learn new software quickly.

Responsibilities

• Answer incoming calls and direct to the appropriate associate.
• Greet visitors warmly and assist with inquiries.
• Direct mail and manage the flow of correspondence.
• Requisition, receive, stock, and distribute office supplies.
• Serve as main point of contact for residents, families, and guests.
• Perform clerical duties: photocopying, faxing, filing, and related tasks as needed.

Skills

Customer service

Organizational skills

Multitasking

Interpersonal skills

Written communication

Independent worker

Professional demeanor

Education

High school diploma or GED

Tools

MS Word

Excel

Job description

The Receptionist sets the tone for the community by being an outstanding information source and knows all points of contact for every department within the property to promptly assist visitors. Assists with general office support by performing a variety of clerical activities and related tasks. He or she answers incoming calls, directs calls to appropriate personnel, distributes mail, manages the flow of correspondence, requisition supplies, and performs additional clerical duties as needed.Primary Duties & Responsibilities:Adheres to and conveys a philosophy that supports the dignity, privacy, independence, choice, and individuality of residentsAnswers telephones and directs the caller to the appropriate associate, transferring callers to an associate’s voice mailbox when the associate is unavailableGreets visitors in a friendly, interested, and helpful mannerAssists in ordering, receiving, stocking and distribution of office suppliesAct as main point of contact for residents, family members, and guestsHelps with related clerical duties such as photocopying, faxing, filing, collating, and any other tasks as requested by the supervisorPerforms other duties as assignedQualifications & Physical Requirements:Helpful attitude and friendly demeanorExcellent organization and multi-tasking skillsExcellent interpersonal and communication skill, both verbal and writtenMust be able to work independently on assigned tasks as well as to accept direction on given assignmentsProfessional appearance and demeanorStrong computer skills, proficient in MS Word and Excel, with the ability to learn customized programs quicklyEducation & Experience:High school diploma or GED requiredAt least one year of clerical experience preferredThis job description is intended to describe the general nature and level of work being performed by the employee in this position. It is not intended to be an all-inclusive list of all responsibilities, duties, skill, or working conditions required of a person in this position. I have read the above job description, understand the conditions set forth therein, and will perform these duties to the best of my ability.