Concessions Administrative Assistant

Levy Restaurants; Madison (WI); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Instapay and savings via EVEN app

Associate Shopping Program

Health and Wellness Program

Discount Marketplace

Employee Assistance Program

Job summary

Levy Sector is seeking a Concessions Administrative Assistant to support the concessions department for University of Wisconsin - Madison Athletics. The role involves maintaining records, assisting at events, and coordinating with volunteers.

Responsibilities include managing Smartsheet navigation, updating volunteer requirements, collecting documentation, processing commissions, and supporting event check-in and training activities. The position requires evening and weekend availability.

Qualifications

• Availability to work nights and weekends.
• High computer literacy.
• Excellent time management and organizational skills.
• Professional communication skills.
• Experience with Smartsheets is preferred.

Responsibilities

• Assist with Smartsheet navigation and requirement tracking.
• Monitor and update volunteer requirements in Smartsheet.
• Collect, track, and update required documentation to ensure Concessions Management has accurate and up-to-date information.
• Enter and track tips following events.
• Assist with the commission process.
• Support updates to the OneDrive commission tracking sheet.
• Save individual commission reports and upload them to the appropriate OneDrive location.
• Distribute completed commission reports to volunteer groups.
• Assist with event paperwork.
• Collect, organize, and file required event documentation.
• Support event check-in and operations.
• Assist with check-in for smaller events.
• Escort Concessions staff and/or volunteers to their assigned locations as needed.
• Assist with attendance tracking.
• Support NPO orientations and training.
• Assist with setup for NPO orientations.
• Support NPO ServSafe classes, including greeting attendees and escorting them to the training room.
• Assist with NPO signage
• Prepare and post NPO signage as needed for events, orientations, and training.

Skills

Time management

Organizational skills

Professional communication

Tools

Smartsheets

Job description

Levy Sector

Position Title: Concessions Administrative Assistant

Pay Range: $20 to $24

From the stadium to the head table, Levy leverages unbridled creativity, custom strategies, impeccable service, and true love for great food to create unforgettable experiences. Founded in Chicago 40 years ago as a Delicatessen, Levy now finds itself as a leading presence in the Food, Beverage, and Retail industry across 200 plus Entertainment, Sports, and Restaurant venues across the country.

For more information on what we are about as a company, check us out by following the link below: http://www.levyrestaurants.com/who-we-are/

Job Summary

Support the concessions department with University of Wisconsin - Madison Athletics. You will work as part of a dynamic team to ensure accurate records, assist during events and interact with volunteers.

Essential Duties and Responsibilities

• Assist with Smartsheet navigation and requirement tracking
• Monitor and update volunteer requirements in Smartsheet

Communicate With Subcontractors And Temporary Staff Regarding Outstanding Requirements

• Collect, track, and update required documentation to ensure Concessions Management has accurate and up-to-date information.

Enter and track tips following events.

Assist with the commission process

• Support updates to the OneDrive commission tracking sheet.
• Save individual commission reports and upload them to the appropriate OneDrive location.
• Distribute completed commission reports to volunteer groups.

Assist with event paperwork

• Collect, organize, and file required event documentation.

Support event check-in and operations

• Assist with check-in for smaller events.
• Escort Concessions staff and/or volunteers to their assigned locations as needed.
• Assist with attendance tracking.

Support NPO orientations and training

• Assist with setup for NPO orientations.
• Support NPO ServSafe classes, including greeting attendees and escorting them to the training room.

Assist with NPO signage

• Prepare and post NPO signage as needed for events, orientations, and training.

Requirements

• Availability to work nights and weekends.
• High computer literacy.
• Excellent time management and organizational skills.
• Professional communication skills.
• Experience with Smartsheets is preferred.

Levy is a member of Compass Group USA

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/

Associates Of Levy Are Offered Many Fantastic Benefits.

• Instapay (early access to your wages) and high interest savings both through the EVEN app
• Associate Shopping Program
• Health and Wellness Program
• Discount Marketplace
• Employee Assistance Program