Licensing & Compliance Coordinator

Addison Group; Hoffman Estates (IL); On-site; USD 39,000 - 45,000; Full time

Benefits offered by this job

Fast-paced environment

Collaborative team

Exposure to legal, operations, and PM

Opportunities for internal growth

Central office with dining nearby

Job summary

Gosnaphop in Chicago, IL is seeking a Contractor Licensing & Compliance Coordinator to support state licensing and regulatory requirements. This administrative and compliance-focused role ensures licenses are renewed and documents are accurate before work begins.

You will manage multi-state licensing, coordinate notarization and submissions, track deadlines, and collaborate with legal, operations, and project management to meet regulatory needs.

Qualifications

• 1–2+ years of compliance, licensing, construction administration, or project coordination experience.
• Experience reviewing or managing contractor licenses, permits, or regulatory documentation.
• General understanding of construction, real estate, permitting, or contractor compliance.
• Strong attention to detail and organizational skills.
• Ability to prioritize tasks and communicate with multiple teams.
• Must be able to work independently and use good judgment.
• Proficiency with Microsoft Office.

Responsibilities

• Prepare, organize, and track state contractor license applications and renewals.
• Manage detailed licensing applications, some of which may be 50+ pages.
• Collect affidavits, work history, insurance information, bonds, and other required documentation.
• Coordinate notarization and submission of licensing materials.
• Research state-specific contractor licensing and compliance requirements.
• Maintain accurate records of licenses, expiration dates, bonds, insurance, and other regulatory requirements.
• Monitor licensing status and proactively identify upcoming deadlines or potential compliance concerns.
• Partner with project management and operations teams to ensure licensing requirements are satisfied before work begins.
• Assist with documentation needed to qualify project managers for applicable contractor licensing examinations.
• Follow up with internal stakeholders to obtain missing or updated information.
• Maintain organized files and tracking systems for multiple state licenses.
• Provide additional administrative and compliance support to the legal and operations teams as needed.

Skills

Attention to detail

Organizational skills

Communication

Independent worker

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Job Title: Contractor Licensing & Compliance Coordinator

Industry: Environmental Services

Location (city, state): Chicago, IL

Assignment Type: Contract – 30–60+ days with potential for extension and possible consideration for additional internal opportunities

Pay: $28–$33/hour

Work Schedule: Monday–Friday, 8:00 AM–5:00 PM | Fully In-Office

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company:

Our client is a growing environmental services organization that provides critical response services and works across multiple states. This is an opportunity to join a collaborative, fast-paced team where you will interact with professionals across legal, operations, and project management.

Job Description:

We are seeking a highly organized and detail-oriented Contractor Licensing & Compliance Coordinator to support state licensing and regulatory requirements. This position will play an important role in ensuring the organization maintains the appropriate contractor licenses and remains authorized to perform work across various states.

This is an administrative and compliance-focused position, rather than a hands-on construction or general contractor role. The ideal candidate will be comfortable managing detailed documentation, researching requirements, tracking deadlines, and taking initiative in an environment where processes are still evolving.

Key Responsibilities:

• Prepare, organize, and track state contractor license applications and renewals
• Manage detailed licensing applications, some of which may be 50+ pages
• Collect affidavits, work history, insurance information, bonds, and other required documentation
• Coordinate notarization and submission of licensing materials
• Research state-specific contractor licensing and compliance requirements
• Maintain accurate records of licenses, expiration dates, bonds, insurance, and other regulatory requirements
• Monitor licensing status and proactively identify upcoming deadlines or potential compliance concerns
• Partner with project management and operations teams to ensure licensing requirements are satisfied before work begins
• Assist with documentation needed to qualify project managers for applicable contractor licensing examinations
• Follow up with internal stakeholders to obtain missing or updated information
• Maintain organized files and tracking systems for multiple state licenses
• Provide additional administrative and compliance support to the legal and operations teams as needed

Qualifications:

• 1–2+ years of strong compliance, licensing, construction administration, or project coordination experience
• Experience reviewing or managing contractor licenses, permits, or regulatory documentation is highly preferred
• General understanding of construction, real estate, permitting, or contractor compliance
• Strong attention to detail and organizational skills
• Ability to prioritize tasks and work with a sense of urgency
• Comfortable communicating with multiple teams and following up to obtain information
• Able to work independently and use sound judgment when processes or instructions are not clearly defined
• Strong proficiency with Microsoft Office
• High school diploma or equivalent required
• Must be willing to complete a background check and 4-panel drug screening

Perks:

• Fast-paced environment with plenty of variety
• Highly collaborative team and exposure to multiple departments
• Opportunity to work alongside legal, operations, and project management professionals
• Growing organization with potential opportunities to explore additional positions internally
• Beautiful, modern office environment with restaurants, cafés, and events nearby