Compliance Specialist

Phipps; New York (NY); On-site; USD 66,000 - 70,000; Full time

Job summary

Phipps Houses in New York, NY is seeking a Compliance Specialist to manage the re-rental of vacant units across its portfolio. You will process applicant files in accordance with LIHTC and HUD regulations, review verifications, request required documentation, and accurately calculate household income to determine eligibility.

You will ensure full compliance with affordable housing program requirements by maintaining complete, accurate, and audit-ready applicant files.

Qualifications

• Strong math skills and accurate calculations for income determinations.
• Experience with LIHTC and HUD compliance in affordable housing.
• Ability to manage large volumes of forms with attention to detail.

Responsibilities

• Process applicant files per LIHTC and HUD regulations, review verifications, request documents, and calculate household income.
• Maintain audit-ready applicant files and manage waiting lists with Excel.
• Prepare lease agreements using RealPage (On-Site) and coordinate move-ins with property managers.
• Assist in subsidy package preparation and ensure fair housing compliance.

Skills

Verbal Communication

Math skills

Education

High School Diploma or GED

Bachelor's or associate Degree preferred

Tools

Yardi

MS Excel

Job description

Phipps Houses is one of the nation's oldest and largest not-for-profit developer/owners of affordable housing. It is a multi-faceted real estate organization, involved in the development, finance, construction and asset management of new and rehabilitated multi-family housing for low to middle income New Yorkers. Through its subsidiary, Phipps Houses Services, Inc., it conducts residential and some commercial property management, and its tax-exempt affiliate, Phipps Neighborhoods, provides human services to its development communities.

The Compliance Specialist will play a key role in the re-rental of vacant units across the Phipps Houses portfolio. Working as part of a small, collaborative team, the ideal candidate will be responsible for processing applicant files efficiently and ensuring compliance with LIHTC and HUD guidelines.

Salary range for this role is $66,300 - 70,000

Duties and Responsibilities Include:

Process applicant files in accordance with LIHTC and HUD regulations, including initiating applicant outreach and reviewing third-party verifications, requesting required documentation, and accurately calculating household income to determine eligibility.

Ensure full compliance with affordable housing program requirements by maintaining complete, accurate, and audit-ready applicant files.

Prepare and generate lease agreements using RealPage (On-Site), and coordinate lease execution, including collection of first month’s rent and security deposits.

Create and manage guest cards and process move-ins using Yardi, ensuring accurate data entry and timely onboarding.

Coordinate with property managers to schedule key pick-up and facilitate smooth resident move-ins.

Prepare, review, and finalize subsidy packages in compliance with applicable program guidelines.

Maintain and manage multiple waiting lists using Excel, ensuring proper tracking, updates, and adherence to fair housing regulations.

Assist VP of Rentals and Assistant Director of Rentals with any necessary work within the Rentals department

Other duties may be assigned as required for efficient operations

Desired Qualifications:

• Minimum of a High School Diploma or GED. Bachelor's or associate Degree preferred.
• Three-five years prior experience in LIHTC and HUD Compliance
• Prior experience working with affordable housing
• Must have strong math skills and be efficient and accurate with calculations
• Ability to complete and manage large volumes of forms and paperwork
• Proficiency in Microsoft word and excel is essential
• Tax Credit specialist certificate is a must

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Phipps Houses and Affiliates is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, citizenship or national origin, ancestry, alienage, citizenship status, age, disability or handicap, sex, marital status, veteran status, pregnancy, gender, sexual orientation, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.

Qualifications

Skills

Required

Yardi

Advanced

MS Excel

Advanced

Verbal Communication

Advanced

Advanced

Preferred

Behaviors

Required

Detail Oriented

Capable of carrying out a given task with all details necessary to get the task done well

Team Player

Works well as a member of a group

Preferred

Dedicated

Devoted to a task or purpose with loyalty or integrity

Education

Required

High School Diploma or better in Academic.

Preferred

Associates or better in Business Administration.

Bachelors or better in Business Administration.

Experience

Required

Three-five years prior experience in LIHTC and HUD Compliance

Prior experience working with affordable housing

Licenses & Certifications

Required

Tax Credit Certification

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.