Sr Property Manager

Phipps Houses; New York (NY); On-site; USD 82,000 - 92,000; Full time

Job summary

Phipps Houses is seeking an experienced Senior Property Manager to lead day-to-day management of a new Far Rockaway affordable housing development. You will supervise a site management and maintenance team, coordinate with residents and social services, and ensure regulatory compliance across HUD/LIHTC programs.

The role requires 5+ years in managing affordable housing assets, strong writing and planning skills, and the ability to prioritize tasks in a fast-paced environment.

Qualifications

• 5+ years of managing affordable residential rental properties.
• Supervisory experience of 5 or more staff.
• Excellent interpersonal and communication skills for daily interaction with tenants.
• Excellent written and verbal communication skills.
• Knowledge of HUD/LIHTC rent and income calculation formulas.

Responsibilities

• Tenant communications and coordination of social services when appropriate
• Rent subsidy management with various agencies
• Coordinates annual unit inspections and need for repairs
• Ensure any building violations are promptly corrected
• Approve applicants for HUD subsidized units
• Execute leases for new move ins, renewals, and transfers
• Coordinate make ready of units for re-rental
• Oversee rent collections and delinquencies, repayment agreements
• Oversee legal services related to lease enforcement and delinquent accounts
• Prepare annual owner certification reports to regulatory agencies
• Work with governmental agencies to ensure regulatory compliance (HUD, HPD, HDC, DHCR)

Skills

Team supervision

Customer service

Written communication

Planning

Task prioritization

Interpersonal communication

Yardi

Excel

Education

Associates Degree (60+ college credits)

Bachelor’s degree preferred

Tools

Yardi

Excel

Job description

Phipps Houses is one of the nation’s oldest and largest not-for-profit developers/owners of affordable housing. It is a multi-faceted real estate organization, involved in the development, finance, construction and asset management of new and rehabilitated multi-family housing for low to middle income New Yorkers. Through its subsidiary, Phipps Houses Services, Inc., it conducts residential and commercial property management.

The Organization is looking for an experienced, energetic Senior Property Manager to lead in the day-to-day management of an established portfolio of affordable housing in Far Rockaway. Phipps Houses has a new Far Rockaway affordable housing development. The Site will total 1700 units when all phases are completed. We are looking for an experienced, energetic Property Manager to lead the day-to-day management of this site. Applicants must have experience in affordable housing assets (5 years or more) along with managing a team of direct reports.

Successful candidate MUST have experience in supervising a large portfolio of affordable housing assets along with tax credit experience and managing a staff of direct reports. Responsibilities include providing great customer service to our residents; overseeing a site management team and maintenance staff; the ability to work collaboratively with site staff and other team members within the organization. The applicant must demonstrate excellent writing and planning skills and must be a confident and quick-thinking individual able to prioritize essential tasks.

We offer an excellent work environment with terrific benefits and a competitive salary based upon experience and education.

Salary range is $82,000 to $92,000 and is based on education, training and experience. This position is also eligible for an annual discretionary bonus.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Tenant communications and coordination of social services when appropriate
• Rent subsidy management with various agencies
• Coordinates annul unit inspections and need for repairs
• Ensure any building violations are promptly corrected
• Approve applicants for HUD subsidized units.
• Execute leases for new move ins, renewals, and transfers
• Coordinate make ready of units for re-rental
• Oversee rent collections and delinquencies, repayment agreements
• Oversee legal services related to lease enforcement and delinquent accounts
• Approve invoices for payment
• Work with the Purchasing Department for the procurement of the services and materials needed.
• Prepare for annual HUD REAC inspection
• Prepare and submit annual owner certification reports to regulatory agencies
• Work with governmental agencies and site staff to ensure overall regulatory compliance, i.e. HUD, HPD, HDC, DHCR etc.
• Evaluate personnel requirements and other management site costs as they compare from site to site and make recommendations accordingly

Supervisory Responsibilities

Manages site staff at the assigned properties. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Technical Skills

To perform this job successfully, an individual should have knowledge of Yardi software; On Site, Site Comply, other Database software; Order processing systems; Excel Spreadsheet. Knowledge of HUD and LIHTC rent and income calculation formulas, eligibility rules

Certificates, Licenses

• LIHTC certification
• Fair Housing, and Reasonable accommodations policies
• HUD Occupancy guidelines
• Knowledge of the 4350 HUD Handbook for Multifamily properties
• NYC landlord tenant law

Other Skills and Abilities

Education and Experience

• Associates Degree (60 or more college credits) required - Bachelor’s degree preferred
• 5 years experience managing affordable residential rental properties
• Supervisory experience of 5 or more staff
• Excellent interpersonal and communication skills are required for daily interaction with tenants
• Excellent written and verbal communication skills

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Phipps Houses and Affiliates is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, citizenship or national origin, ancestry, alienage, citizenship status, age, disability or handicap, sex, marital status, veteran status, pregnancy, gender, sexual orientation, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.

Qualifications

Skills

Required

Novice

Verbal Communication

Advanced

Supervise Others

Advanced

Yardi

Advanced

Preferred

Advanced

Behaviors

Required

Detail Oriented

Capable of carrying out a given task with all details necessary to get the task done well

Dedicated

Devoted to a task or purpose with loyalty or integrity

Education

Required

Associates or better in Business Administration.

Some college or better in Business Administration.

Preferred

Bachelors or better in Business Administration.

Experience

Required

5 years

5 years experience managing affordable residential rental properties

Supervisory experience of 5 or more staff

Licenses & Certifications

Required

Tax Credit Certification

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.