Contracts & Compliance Coordinator

Jobtailor

Missouri

On-site

USD 65,000 - 90,000

Full time

3 days ago

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Job summary

Jobtailor in Missouri seeks a Contracts Administrator to coordinate contract lifecycle, onboarding, and compliance across cross-functional teams. You will manage contract records, facilitate approvals, and track cycles from intake to filing, ensuring exhibits, scopes, insurance, and supporting docs are complete.

The role requires 3–5 years in contract administration or related fields, familiarity with construction terms, and experience with contract management systems.

Qualifications

Associate’s or bachelor’s degree in business administration, Construction Management, Supply Chain Management, Risk Management, or related field preferred
3–5 years of relevant experience in contract administration, construction, or risk management
Knowledge of contract administration, document control, vendor qualification, and onboarding processes
Experience in heavy civil construction, industrial services, or commercial construction preferred
Knowledge of contract lifecycle management and safety/regulatory documentation
Proficiency with Microsoft Office and contract management systems

Responsibilities

Coordinate contracts from intake through review, approval, execution, and filing
Assist Sales and Operations with contract routing and approvals
Maintain contract records in the contract management system
Track contracts requiring action, approval, signature, renewal, or follow-up
Coordinate with Legal, Operations, Project Management, Risk, and outside partners
Support contract reporting, system improvements, and document management
Develop and maintain standard templates, checklists, and processes
Monitor required notices, change-order documentation, and contract correspondence
Identify and escalate contract, insurance, or compliance issues

Skills

Contract administration

Vendor qualification

Document control

Risk management

Contract lifecycle management

Safety documentation

Reporting & data tracking

Insurance concepts

Construction terminology

Procurement management

Education

Associate or bachelor’s degree in business/related field

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

SharePoint

Ironclad

DocuSign CLM

Contract Logix

NetSuite

SAP

Job description

Coordinate contracts from intake through review, approval, execution, and filing
Assist Sales and Operations with contract routing and approvals
Ensure exhibits, scopes of work, insurance requirements, schedules, and supporting documents are complete
Maintain contract records in the contract management system
Track contracts requiring action, approval, signature, renewal, or follow-up
Maintain executed agreements and supporting documentation
Coordinate with Legal, Operations, Project Management, Risk, leadership, and outside business partners
Support contract reporting, system improvements, and document management
Manage customer onboarding, pre-bid, vendor, and subcontractor qualification requirements
Coordinate qualification packages from initial request through completion
Review and track financial information, safety records, insurance, bonding, licenses, certifications, project experience, and references
Maintain qualification records and approved vendor/subcontractor information
Coordinate annual and periodic renewals
Track expiring insurance, licenses, certifications, and other required documents
Support customer audits and compliance reviews
Support project teams with contract and compliance documentation
Track subcontractor onboarding requirements
Create subcontractor agreements on company boilerplate templates
Manage lower-tier subcontractor compliance within external portals
Monitor required notices, change-order documentation, and contract correspondence
Resolve missing, incomplete, or conflicting documentation
Identify and escalation potential contract, insurance, or compliance issues
Maintain reports showing contract, qualification, and compliance status
Track open and aging items
Identify process gaps or bottlenecks
Support contract and compliance workflow improvements, data cleanup, document migration, and system projects
Develop and maintain standard templates, checklists, and processes

Requirements

Associate’s or bachelor’s degree in business administration, Construction Management, Supply Chain Management, Risk Management, or a related field preferred
Relevant experience can substitute for formal education
3–5 years of relevant experience in contract administration, construction or industrial project administration, customer onboarding, prequalification, procurement, vendor/subcontractor management, compliance, or risk management
Experience in heavy civil construction, industrial services, environmental services, specialty contracting, equipment rental, or commercial construction is preferred
Knowledge of customer onboarding and pre-bid processes
Knowledge of contract administration and document control
Knowledge of vendor and subcontractor qualification
Basic insurance and risk concepts
Construction or industrial terminology
Contract lifecycle management
Safety and regulatory documentation
Microsoft Excel, Word, Outlook, and Teams
SharePoint or similar document management systems
Contract management systems such as Ironclad, DocuSign CLM, Contract Logix, or similar
ERP systems such as NetSuite, SAP, Viewpoint, Oracle, or similar
Reporting and data tracking
Ability to identify issues and know when to escape
Ability to work across teams and manage competing deadlines

Core Competencies

Demonstrates expertise in contract administration, vendor and subcontractor management, and compliance documentation within the construction and industrial sectors. Proficient in managing contract lifecycles, customer onboarding processes, and utilizing contract management systems to ensure regulatory adherence and operational efficiency.

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