COI Verification Administrator

Ascendo Resources; Pompano Beach (FL); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Competitive salary

On-site opportunity

Growth opportunities

Job summary

Ascendo Resources represents a well-established construction company in Pompano Beach, FL seeking an experienced COI Verification Administrator to join the team. You will review, track, and maintain subcontractor and vendor insurance documentation to ensure full compliance with contract requirements and project needs.

The ideal candidate has construction-insurance experience, knowledge of ACORD forms and endorsements, and strong communication skills to interact with subcontractors, brokers, and

Qualifications

• 1–3+ years of COI verification or construction-insurance experience.
• Strong knowledge of ACORD certificates and endorsements.
• Familiarity with additional insured requirements and waiver language.
• Proficiency in Excel, Outlook and document-management systems.
• Experience with COI tracking platforms is a plus.

Responsibilities

• Review subcontractor and vendor COIs for contract compliance.
• Verify coverage limits and key policy types (GL, auto, WC, employers’ liability, umbrella).
• Confirm endorsements (additional insured, waiver of subrogation, primary and non-contributory).
• Identify deficiencies, expirations, and missing endorsements.
• Communicate with subcontractors, brokers, and internal teams to obtain updates.
• Track policy expiration dates and request renewals to prevent lapses.
• Maintain COI records, logs, databases, and documentation.
• Verify vendors before site entry and collaborate with project teams on compliance matters.
• Provide regular reporting on deficiencies and expirations; assist audits and risk projects.

Skills

Strong organizational skills

Excellent written and verbal comunicat

Attention to detail

Independent yet collaborative

Microsoft Excel

Microsoft Outlook

Document-management systems

COI verification

Construction insurance knowledge

Tools

Microsoft Excel

Outlook

Document-management systems

COI tracking platforms

Construction-management software

Job description

Ascendo Resources is representing a well-established and growing construction company in Pompano Beach, FL, seeking an experienced Certificate of Insurance (COI) Verification Administrator to join its team.

This position is responsible for reviewing, tracking, and maintaining subcontractor and vendor insurance documentation to ensure full compliance with company, project, and contractual requirements. The ideal candidate has experience working with construction-related insurance documents, understands ACORD forms and liability endorsements, and is comfortable communicating directly with subcontractors, insurance brokers, and internal project teams.

Key Responsibilities

• Review subcontractor and vendor certificates of insurance for compliance with contractual and project-specific requirements.
• Verify coverage limits for general liability, automobile liability, workers' compensation, employer's liability, and umbrella or excess liability policies.
• Confirm that required endorsements are included, such as additional insured status, waiver of subrogation, and primary and non-contributory wording.
• Identify expired policies, insufficient coverage limits, missing endorsements, and other insurance deficiencies.
• Communicate with subcontractors, vendors, and insurance brokers to obtain corrected or updated documentation.
• Track policy expiration dates and proactively request renewals to prevent lapses in coverage.
• Maintain accurate COI records, compliance logs, insurance databases, and electronic documentation.
• Ensure subcontractors and vendors are properly verified before being approved to begin work or enter active job sites.
• Partner with project managers, accounting, operations, safety, and risk-management personnel regarding vendor compliance matters.
• Provide regular reporting on outstanding insurance deficiencies, upcoming expirations, and vendor compliance status.
• Assist with audits, claims documentation, and other risk-management or construction-administration projects as needed.

Qualifications

• 1-3+ years of experience in COI verification, construction administration, risk management, insurance operations, or a related field.
• Previous experience reviewing insurance documentation for subcontractors or construction vendors is strongly preferred.
• Strong knowledge of ACORD certificates, insurance coverage limits, liability policies, and common construction-related endorsements.
• Familiarity with additional insured requirements, waivers of subrogation, and primary and non-contributory language.
• Proficiency in Microsoft Excel, Outlook, and document-management systems.
• Experience using construction-management software or specialized COI tracking platforms is a plus.
• Strong organizational skills with the ability to manage a high volume of documents, deadlines, and follow-up activity.
• Excellent written and verbal communication skills.
• High attention to detail and the ability to identify discrepancies in insurance documentation.
• Ability to work independently while collaborating effectively with internal departments and external business partners.

Why This Opportunity

• Competitive salary of $65,000-$85,000 annually
• Stable, on-site opportunity with an established construction company
• High-visibility role supporting project operations and risk management
• Collaborative and professional working environment
• Opportunity to grow within a successful construction organization

Ascendo Resources is an Equal Opportunity Employer and does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status, or any other protected status.

DIVERSTIY AND EQUAL OPPORTUNITY

Ascendo is a certified minority owned staffing firm, we welcome and celebrate diversity.

Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, retaliation, parental status, military service or any non-merit factor.