onstruction Project Administrator – Contract & Insurance Compliance

Tiello; Cleveland (OH); On-site; USD 52,000 - 76,000; Full time

Job summary

Tiello in Cleveland, Ohio is seeking a Construction Project Administrator to manage project documentation and insurance compliance. You will prepare subcontracts, vendor agreements, and COIs, track them through the lifecycle, and maintain organized files for fast retrieval.

The role supports project teams, liaises with subcontractors, and ensures adherence to GL, Auto, Workers’ Comp, and umbrella policies. Candidates need 2+ years of construction or real estate admin experience and strong Excel,

Qualifications

• 2+ years of administrative experience in construction or real estate.
• Knowledge of construction contracts, lien waivers, and standard insurance requirements (GL, Auto, Workers' Comp, Umbrella).
• Proficiency in Microsoft Office; experience with Procore, Sage, or Bluebeam.
• Excellent attention to detail and communication; ability to juggle multiple deadlines in a fast-moving environment.

Responsibilities

• Contract Administration: Prepare, review, and issue subcontracts, purchase orders, and vendor agreements; track contracts through lifecycle; maintain files.
• Insurance & Compliance: Request, review, and track COIs; maintain a compliance log; support claims, audits, and wrap-up programs.
• Administrative Support: Serve as point of contact for project managers, subcontractors, and vendors; maintain digital filing systems.

Skills

Administrative experience

Attention to detail

Communication skills

Deadline management

Tools

Procore

Sage

Bluebeam

Microsoft Office

Job description

Position Title: Construction Project Administrator – Contract & Insurance Compliance

Location: Cleveland, Ohio

Job Type: Full-Time

About the Role: We're looking for a detail-oriented Construction Project Administrator to manage project documentation and insurance compliance for a growing construction organization. This role is the backbone of the administrative pipeline — ensuring subcontracts, vendor agreements, and compliance certificates are accurate, fully executed, and risk-free. The ideal candidate thrives in a fast-paced construction environment, has sharp organizational instincts, and takes pride in running a tight, error-free process.

What You'll Do

Contract Administration

• Prepare, review, and issue standard construction subcontracts, purchase orders, and vendor agreements
• Track contracts through their full lifecycle — signing, revisions, and internal approval routing
• Maintain organized physical and digital contract files, logs, and change orders

Insurance & Compliance

• Request, review, and track Certificates of Insurance (COIs) from subcontractors and vendors for alignment with project requirements
• Maintain a compliance log and proactively follow up on expiring policies to reduce corporate risk
• Support project teams with documentation for insurance claims, audits, and wrap-up programs (OCIP/CCIP)

Administrative Support

• Serve as the go-to point of contact for project managers, subcontractors, and vendors on administrative paperwork
• Maintain and improve digital filing systems (Procore, Excel, cloud storage) for fast, reliable data retrieval

What You'll Need

• 2+ years of administrative experience in construction or real estate
• Working knowledge of construction contracts, lien waivers, and standard insurance requirements (GL, Auto, Workers' Comp, Umbrella)
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with Procore, Sage, or Bluebeam a plus
• Excellent attention to detail, strong communication skills, and the ability to juggle multiple deadlines in a fast-moving environment

Applicants must be authorized to work in the U.S.

Tiello is proud to be an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.

Your Right to Work - In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.