Compliance Coordinator

AHSA American Healthcare Staffing Association, LLC; Frisco (TX); Remote; USD 45,000 - 55,000; Full time

Job summary

Trio Workforce Solutions, part of the AHSG family, is seeking a Compliance Coordinator to independently manage healthcare staffing compliance for multiple clients. You will handle licenses, background checks, and health records while ensuring adherence to HIPAA, Joint Commission, and OSHA standards.

This remote role requires strong organizational skills and effective stakeholder communication. You will drive workflows, track expirations, and coordinate with vendors to achieve timely onboarding.

Qualifications

• Requires High School Diploma or GED; Bachelor’s degree preferred in Business or Healthcare Administration.
• 3–5 years of healthcare staffing compliance experience.
• Strong knowledge of HIPAA, Joint Commission, OSHA requirements.
• Excellent organizational and time-management skills.
• Proficient in Microsoft Office Suite; experience with VMS/ATS systems.

Responsibilities

• Independently manage compliance processes across multiple clients.
• Own files from initiation to completion ensuring all requirements are met.
• Review and maintain licenses, certifications, background checks, and health records.
• Ensure files meet regulatory, accreditation and client standards.
• Manage workflows, deadlines, and deliverables; monitor expirations and pending items.
• Communicate with internal/external stakeholders and coordinate with vendors.
• Maintain audit-ready records and support internal/external audits.
• Develop knowledge of regulatory requirements and client expectations.

Skills

Regulatory knowledge (HIPAA/OSHA/JCI)

Communication skills (verbal/written)

MS Office proficiency

VMS/ATS experience

Multi-client compliance experience

Independent work capability

Education

High School Diploma or GED

Bachelor's degree in Business/Healthcare Administration

Tools

VMS systems

ATS compliance systems

Job description

It's fun to work in a company where people truly believe in what they're doing! We're committed to bringing passion and customer focus to the business. Founded in 2003 as American Health Staffing Alliance and becoming part of American Health Staffing Group in 2017, Trio Workforce Solutions was officially formed in 2025 to unify years of innovation and expertise under one brand. Headquartered within the AHSG family of companies, Trio has grown into a nationally recognized leader in workforce management, earning distinction from Everest Group as a 2025 Major Contender and Star Performer for its Vendor Management System and MSP capabilities. Built on decades of experience in staffing, workforce strategy, and technology, Trio was created to deliver a smarter, more transparent, and more efficient approach to workforce management. Through the launch of proprietary solutions such as Trio VMS, the Locums module, and Trio Shifts, we have continued to evolve to meet the complex needs of healthcare organizations nationwide. Today, Trio Workforce Solutions empowers clients to centralize workforce strategy, reduce labor costs, and improve access to quality providers. At AHSG, we believe great work starts with integrity, which means doing what's right, owning our work, and leading with honesty in every decision. We value innovation because we're building what's next, and we need team members who challenge the status quo, bring forward new ideas, and help push our organization forward. And we know lasting success only happens through collaboration, where we win together by lifting up the team, building bridges across departments, and working as one to create better outcomes for our clients, candidates, and the communities we serve. "Do what's right. Create what's next. Win together."

The Compliance Coordinator is responsible for independently managing compliance processes to ensure all healthcare professionals meet regulatory, accreditation, and client-specific requirements. This role owns the execution of compliance workflows, ensuring timely completion, accuracy, and adherence to all applicable standards. Operating within the Compliance function, this role works directly with internal teams, external partners, and client stakeholders to manage compliance requirements from initiation through completion. The Compliance Coordinator is accountable for file readiness, compliance accuracy, and timely onboarding while continuing to develop expertise across systems, regulations, and client expectations.

Principal Responsibilities:

• Compliance Ownership & Execution
  • Independently manage compliance processes for healthcare professionals across multiple clients
  • Own compliance files from initiation through completion, ensuring all requirements are met prior to assignment start dates
  • Review, verify, and maintain required documentation including licenses, certifications, background checks, and health records
  • Ensure all compliance files meet regulatory, accreditation, and client-specific standards
• Workflow Management & Accountability
  • Proactively manage compliance workflows, deadlines, and deliverables
  • Monitor expirations, outstanding requirements, and time-sensitive compliance items
  • Drive completion of compliance requirements through consistent follow-up and coordination
  • Identify and escape risks or delays that may impact start dates or compliance status
• Client & Stakeholder Engagement
  • Serve as a point of contact for compliance-related communication with internal and external stakeholders
  • Communicate requirements, updates, and compliance status clearly and professionally
  • Partner with staffing agencies, vendors, and client contacts to ensure timely completion of compliance items
  • Support a consistent and high-quality stakeholder experience
• Systems & Data Management
  • Maintain accurate and complete records within VMS, ATS, and compliance systems
  • Track compliance progress, documentation, and status across systems
  • Ensure data integrity, consistency, and audit readiness
  • Utilize systems to monitor performance and manage workload
• Quality & Compliance Standards
  • Ensure adherence to regulatory requirements including HIPAA, OSHA, Joint Commission, and client-specific standards
  • Maintain audit-ready compliance files at all times
  • Monitor quality and accuracy across assigned files
  • Support internal and external audits as needed
• Client-Specific Compliance Management
  • Manage compliance requirements that vary by client, MSP, or program Adapt workflows based on client-specific expectations and regulatory requirements
  • Ensure alignment with varying compliance standards across multiple clients
• Process Improvement & Collaboration
  • Identify inefficiencies in workflows and contribute ideas for process improvement
  • Collaborate with team members to improve execution, quality, and throughput Participate in team initiatives to enhance compliance processes
• System Proficiency & Knowledge Development
  • Build advanced proficiency in VMS, ATS, and compliance systems Build deeper understanding of regulatory requirements and client expectations Expand knowledge of compliance workflows and best practice

Education and Certifications:

• Required: High School Diploma or GED
• Preferred: Bachelor's degree in Business, Healthcare Administration, or a related field

Required Experience:

• 3-5 years of experience in healthcare staffing compliance
• Demonstrated experience managing compliance workflows or processes independently
• Strong understanding of regulatory requirements (e.g., Joint Commission, HIPAA, OSHA)
• Strong organizational and time management skills with the ability to manage multiple priorities
• High attention to detail and commitment to accuracy
• Strong verbal and written communication skills
• Ability to work independently and drive outcomes in a fast-paced environment
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Experience working with VMS, ATS, or compliance systems
• Experience managing high-volume compliance files across multiple clients
• Experience supporting audits or maintaining audit-ready documentation
• Experience working with external vendors and client stakeholder
• Demonstrated ability to utilize AI-enabled tools to support workflow efficiency, documentation, and tracking

Preferred Experience:

• Experience using AI tools to improve workflow management and productivity
• Experience working within an MSP healthcare compliance environment

Success Metrics:

• On-time completion rate of compliance files and onboarding activities
• Accuracy and completeness of compliance documentation
• Compliance file audit scores and quality performance
• Ability to meet or exceed productivity and throughput expectations
• Effectiveness in managing deadlines and reducing delays
• Stakeholder satisfaction and communication effectiveness

Location:

This position is open for fully remote team members.

Compensation:

Compensation: The expected base salary range for this position is $45,000 to $55,000 annually. The final compensation offered will be determined based on a number of factors, including but not limited to skills, qualifications, experience, and location.

Equal Employment Opportunity Statement

All AHSG companies, including AHS Staffing and Trio Workforce Solutions, are Equal Employment Opportunity employers.

Reasonable Accommodation Statement (ADA)

AHSG will not refuse to hire or otherwise discriminate against a job applicant with a disability who is capable of performing the essential functions of the job with or without reasonable accommodation. If you need an accommodation to apply for a position or to perform the essential functions of the role, please let us know.

Essential Functions / Job Requirements

Qualified candidates must be able to perform the essential functions of the position, with or without reasonable accommodation. Requirements may vary depending on the role. A detailed job description, including the essential functions and any physical requirements, will be provided upon request.

Example of Role-Specific Requirements (when applicable)

• Remaining in a stationary position for approximately 50% of the workday
• Learning and applying new tasks and procedures
• Maintaining attention and completing work independently
• Making timely workflow-related decisions
• Meeting productivity and/or time-based performance expectations

Specific requirements may vary depending on the nature of the position. Applicants should be prepared to discuss their ability to meet these requirements during the interview process. A detailed job description outlining the physical and mental demands of the role will be provided upon request.

All AHSG companies, AHS Staffing, AHSA, and Trio Workforce Solutions are equal employment opportunity employers.

AHSG is a people-centered, community-based organization that thrives on fun, exceptional culture, and continued growth. We are committed to our employees' success and development through grace, value, and accountability. Our people continue to exemplify our core values of respect, continued learning, integrity, and exceeding expectations both inside and outside our organization. Our award-winning corporate culture speaks for itself.