Compliance Assistant

Catania Spagna Corp; Ayer (MA); On-site; USD 40,000 - 60,000; Full time

Job summary

Catania Oils, a fourth-generation, family-owned business with 125 years of excellence in the edible oils industry, is seeking a Compliance Assistant to join our team in Ayer, MA. If you thrive in a fast-paced environment, love solving problems, and know how to bring out the best in people, this is your moment.

You will review supplier documentation, fulfill requests, file records, and maintain controlled documents using our DC software.

Qualifications

• Associate's Degree in Business or related field, or high school diploma with 2 years' related experience.
• Minimum of 1 year experience in a relevant field.
• Experience with software portal data entry.
• Document review and administrative support skills.
• Familiar with manufacturing, food/regulatory industry is a plus.
• Detail oriented with excellent follow-up and communication skills.
• Ability to juggle multiple projects and read/interpret documents.

Responsibilities

• Review supplier documentation in Trace Gains portal and maintain supplier registers with expiration dates.
• Fulfill customer requests for documentation via email and portals.
• E-file records and maintain controlled documents (SOPs, SSOPs, forms) via Change Order process.

Skills

Data entry

Document review

Administrative support

Attention to detail

Analytical skills

Communication skills

Interpersonal skills

Multitasking

Education

Associate's Degree in Business or related field

Job description

Description

Do you take pride in doing things right the first time? Looking for a stable job with room to grow? Ready to join a team that treats you like family? We want to hear from you!

Compliance Assistant - Ayer, MA

Join a Legacy. Build the Future

Catania Oils, a fourth-generation, family-owned business with 125 years of excellence in the edible oils industry, is looking for a passionate and driven Compliance Assistant to join our team. If you thrive in a fast-paced environment, love solving problems, and know how to bring out the best in people- this is your moment.

Our Core Values Drive Everything We Do

• We Are Family – We treat every team member with respect and support, just like family.
• Own It – We take responsibility, celebrate wins, and learn from challenges.
• Job Well Done – We strive for excellence and take pride in delivering quality work.
• Customer Focused – We go beyond expectations to ensure our customers succeed.
• Authenticity at Our Core – We act with integrity and stay true to our values, even under pressure.

What You'll Do

• Reviewing supplier documentation in Trace Gains portal (Maintain Supplier Registers with document expiration dates and make sure that all supplier docs are up to date)
• Fulfill customer Requests for Documentation (emails/customer portals)
• E-filing records
• Maintain Controlled Documents in our DC software - SOPS, SSOP's, Forms, Work Instructions, etc - Create/Revise through Change Order Process

Requirements

What You Bring

• Education minimum of an Associate's Degree in Business or a related field, or high school diploma/GED with 2 years of equivalent work related experience
• Minimum of 1 year experience in a relevant field
• Familiar working in a software portal environment (data entry)
• Document review skills
• Administrative support skills
• Food manufacturing/pharmaceutical/legal/academia/regulatory industry experience is a plus.
• Detail oriented with excellent follow-up skills
• Strong analytical and computer skills
• Knowledge of manufacturing, food processing, pharmaceutical, HACCP, GMP's, SSOP's and FSMA's Regulatory Landscape is a plus.
• Must be able to juggle multiple competing projects
• Excellent verbal, written communication, and interpersonal skills
• Proven ability to prioritize and complete multiple projects
• Ability to read and interpret documents such as food safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to follow instructions furnished in written, oral, or diagram form.

Why Catania Oils?

• Be part of a company that values teamwork, respect, and continuous improvement
• Work in a culture that blends tradition with innovation
• Make a real impact in a company that’s committed to sustainability and quality.
• We offer competitive pay and benefits.

Catania Oils is an Equal Opportunity Employer