Compliance Assistant-Onsite in Ayer

Catania Oils; Ayer (MA); On-site; USD 31,684 - 34,440; Full time

Benefits offered by this job

Competitive pay and benefits

Teamwork culture

Sustainability focus

Job summary

Catania Oils, a fourth-generation family business in Ayer, MA, seeks a Compliance Assistant. You will review supplier documentation, maintain registers, and manage e-files. You will handle controlled documents in our SOP/SSOP framework and support change orders.

The role leverages detail orientation, analytical skills, and strong communication to ensure compliance and smooth operations in a fast-paced environment.

Qualifications

• Associate degree in Business or related field, or high school diploma with 2 years related experience.
• Minimum 1 year experience in a relevant field.
• Familiar with software portal environments and data entry.
• Document review and administrative support skills.
• Knowledge of food manufacturing/regulatory topics is a plus.

Responsibilities

• Review supplier documentation in Trace Gains portal and maintain supplier registers with expiration dates.
• Fulfill customer requests for documentation via emails or portals.
• E-file records and maintain controlled documents in DC software (SOPs, SSOPs, Forms).
• Create or revise documents through Change Order processes.

Skills

Detail oriented

Analytical skills

Computer skills

Communication

Multitasking

Follow instructions

Report writing

Education

Associate degree in Business

High school diploma / GED + 2 years related experience

Tools

Trace Gains portal

DC software (SOPs/SSOPs/Forms)

Job description

Description

Ayer, MA

Join a Legacy. Build the Future

Catania Oils, a fourth-generation, family-owned business with 125 years of excellence in the edible oils industry, is looking for a passionate and driven Compliance Assistant to join our team. If you thrive in a fast-paced environment, love solving problems, and know how to bring out the best in people—this is your moment.

Our Core Values Drive Everything We Do

• We Are Family – We treat every team member with respect and support, just like family.
• Own It – We take responsibility, celebrate wins, and learn from challenges.
• Job Well Done – We strive for excellence and take pride in delivering quality work.
• Customer Focused – We go beyond expectations to ensure our customers succeed.
• Authenticity at Our Core – We act with integrity and stay true to our values, even under pressure.

What You’ll Do

• Reviewing supplier documentation in Trace Gains portal (Maintain Supplier Registers with document expiration dates and make sure that all supplier docs are up to date)
• Fulfill customer Requests for Documentation (emails/customer portals)
• E-filing records
• Maintain Controlled Documents in our DC software - SOPS, SSOP's, Forms, Work Instructions, etc - Create/Revise through Change Order Process

Requirements

What You Bring

• Education minimum of an Associate’s Degree in Business or a related field, or high school diploma/GED with 2 years of equivalent work related experience
• Minimum of 1 year experience in a relevant field
• Familiar working in a software portal environment (data entry)
• Document review skills
• Administrative support skills
• Food manufacturing/pharmaceutical/legal/academia/regulatory industry experience is a plus.
• Detail oriented with excellent follow-up skills
• Strong analytical and computer skills
• Knowledge of manufacturing, food processing, pharmaceutical, HACCP, GMP’s, SSOP’s and FSMA’s Regulatory Landscape is a plus.
• Must be able to juggle multiple competing projects
• Excellent verbal, written communication, and interpersonal skills
• Proven ability to prioritize and complete multiple projects
• Ability to read and interpret documents such as food safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to follow instructions furnished in written, oral, or diagram form.

Why Catania Oils?

• Be part of a company that values teamwork, respect, and continuous improvement
• Work in a culture that blends tradition with innovation
• Make a real impact in a company that’s committed to sustainability and quality.
• We offer competitive pay and benefits.

Catania Oils is an Equal Opportunity Employer

Salary Description

$23-$25/hour