Compliance Administrator

NEI General Contracting; North Randolph (MA); On-site; USD 55,000 - 75,000; Full time

Job summary

NEI General Contracting seeks a detail-oriented Compliance Coordinator to support project teams and subcontractors with reporting requirements, organize and maintain compliance documents, and track weekly submissions. The role focuses on ensuring timely and accurate reporting across assigned projects.

You will collect and review certified payroll reports for State/Federal prevailing wage projects, submit reports to City of Boston reporting agencies, and follow up with subcontractors to obtain

Qualifications

• Experience in contract compliance or closely related area preferred.
• Experience with HUD Section 3 and Boston Resident’s Job Policy preferred but not required.
• Highly organized with ability to multi-task and meet deadlines.
• Professional communication both written and verbal.

Responsibilities

• Organize and maintain compliance documents for assigned projects.
• Maintain project tracking summaries and weekly subcontractor reports.
• Handle all compliance communications (phone, email) for assigned projects.
• Collect, review, and submit certified payroll reports on prevailing wage projects.
• Submit reports to City of Boston reporting agencies in a timely manner.
• Follow up with subcontractors to obtain delinquent reports and information.
• Collect and submit Boston Resident Verification forms where applicable.
• Process Section 3 Qualification sheets from contractors.
• Create and submit reports detailing NEI Field Staff hours on assigned projects.
• Assist with special projects as needed.

Skills

Strong communication skills

Organizational skills

Attention to detail

Team player

Ability to prioritize

Multi-tasking

Tools

Microsoft Office Suite (Word, Excel, Outlook)

ProCore

Job description

Work with and support Project Team and subcontractors and any others involved with the compliance reporting requirements of assigned projects.Organization of compliance related documents to subcontractors on assigned projects.Maintain project tracking summary for assigned projects.Organize & maintain copies of weekly reporting submitted by contractors on assigned projects.Handle all compliance communications (i.e., incoming/outgoing phone calls, emails) on assigned projects.Maintain all compliance related documents on assigned projects.Collect, accurately review and process & submit Certified payroll reports on State/Federal Prevailing wage projects according to lender requirements on applicable assigned projects in a timely manner.Collect, accurately review, process & submit reports to City of Boston reporting agencies on assigned projects in a timely manner.Follow up with subcontractors to obtain delinquent reports/required information in a timely manner.Collection & Submission of Boston Resident Verification forms on applicable assigned projects.Process & Collect Section 3 Qualification sheets from contractors.Create & submit reports detailing NEI Field Staff (Laborer’s/Carpenter’s) hours on assigned projects.Assisting with special projects and additional tasks as needed.Preferred one (1) year of experience is required in Contract Compliance or closely related area.Experience with HUD Section 3, Boston Resident’s Job Policy requirements and reporting is preferred but not required.Should be highly organized, capable of multi-tasking and detail-oriented.Able to prioritize in order to meet assigned deadlines.Team player with strong communication skills, proactive approach, willingness to work independently and produce results in a fast-paced environment.Capable of communicating well and in a professional and positive manner.Experience with Microsoft Office Suite (Word, Excel, Outlook).Experience with ProCore – preferred but not required.Familiarity with the construction trades – preferred but not required.