Compliance Admin

Nexus Integrity Management; Pasadena (TX); Hybrid; USD 26,000 - 34,000; Part time

Job summary

Nexus Integrity Management seeks a Compliance Administrator to manage certification, safety, and supplier qualification profiles across client platforms. You will track deadlines, gather documents, and respond to audit requests to keep us eligible to bid and perform work.

This hybrid, part-time role (20–25 hrs/week) allows remote work with periodic in-office tasks; you will coordinate with HR and Safety, maintain data accuracy, and support onboarding for new client requirements.

Qualifications

• 1–3+ years in compliance or safety administration
• Familiarity with third-party contractor safety platforms (NCMS, Avetta, ISNetworld, Veriforce)
• Strong attention to detail and organizational skills; comfortable managing multiple deadlines independently
• Proficient with Microsoft Office/Google Workspace; ability to learn new software platforms quickly
• Self-motivated and reliable in a remote/hybrid work environment
• Strong written and verbal communication skills

Responsibilities

• Maintain and update company profiles across safety compliance platforms.
• Track submission deadlines, renewal dates, and expiration cycles for certifications and insurance.
• Gather and upload required documentation from HR, Safety, and Operations.
• Monitor notifications, audit requests, and client-specific pre-qualification requirements.
• Coordinate with Safety Manager and HR for incident data (TRIR, DART, EMR).
• Serve as point of contact for compliance inquiries and audits.
• Maintain an internal tracker/calendar of platform accounts and deadlines.
• Flag compliance gaps or lapses to leadership.
• Assist with onboarding new client requirements for new platforms.
• Support general compliance-related administrative tasks.

Skills

Attention to detail

Organizational skills

Microsoft Office

Google Workspace

Communication skills

Remote work

Tools

Microsoft Office

Google Workspace

Job description

Compliance Administrator (Part-Time, Hybrid)

Reports to: HR Manager
Status: Non-Exempt, Part-Time (est. 20–25 hrs/week)
Location: Hybrid (Work From Home + occasional in-office as needed)

Position Summary

The Compliance Administrator is responsible for maintaining Nexus Integrity Management's compliance status across third-party safety and supplier qualification platforms (e.g., NCMS, Avetta, ISNetworld, Veriforce, and similar client-required systems). This role ensures documentation, certifications, insurance records, and safety data remain current and accurate so NIM maintains uninterrupted eligibility to bid and perform work for clients requiring these credentials.

Key Responsibilities

• Maintain and update company profiles across all required safety compliance platforms (NCMS, Avetta, and others as required by clients/contracts)
• Track submission deadlines, renewal dates, and expiration cycles for certifications, insurance certificates, safety statistics, and training records
• Gather and upload required documentation from internal departments (HR, Safety, Operations) — e.g., OSHA logs, EMR/experience modification rates, insurance certificates, drug testing policies, training records
• Monitor and respond to compliance platform notifications, audit requests, and client-specific pre-qualification requirements
• Coordinate with the Safety Manager and HR to ensure incident/injury data (TRIR, DART, EMR) is accurately reported and up to date
• Serve as point of contact for compliance-related client inquiries and audits
• Maintain an internal tracker/calendar of all platform accounts, renewal deadlines, and required action items
• Flag compliance gaps or upcoming lapses proactively to leadership
• Assist with new client onboarding requirements when a new safety platform or pre-qualification system is requested
• Support general compliance-related administrative tasks as needed
• Other duties as assigned

Qualifications

• 1–3+ years of experience in compliance, safety administration, HR administration, or a related field (construction, pipeline, energy, or industrial services experience a plus)
• Familiarity with third-party contractor safety/compliance platforms (NCMS, Avetta, ISNetworld, Veriforce, etc.) strongly preferred
• Strong attention to detail and organizational skills; comfortable managing multiple deadlines independently
• Proficient with Microsoft Office/Google Workspace; ability to learn new software platforms quickly
• Self-motivated and reliable in a remote/hybrid work environment
• Strong written and verbal communication skills for coordinating across departments

Work Environment

• Hybrid role — primarily work from home with periodic in-office presence as business needs require
• Part-time schedule with flexibility, though some deadlines will require prompt turnaround
• Occasional coordination with Safety and HR teams during standard business hours