Compliance Admin

Nexus Integrity Management; Pasadena (TX); Hybrid; USD 28,000 - 34,000; Part time

Job summary

Nexus Integrity Management is seeking a Compliance Administrator to manage third-party safety and supplier qualification platforms, ensuring documents, certifications, insurance records, and safety data stay current. This hybrid, part-time role supports HR and Safety teams and requires attention to detail across multiple platforms.

Applicants should have 1–3+ years in compliance or HR admin, familiarity with NCMS/Avetta/ISNetworld/Veriforce, and strong organizational and communication skills.

Qualifications

• 1–3+ years in compliance, safety, HR administration or related field.
• Experience with contractor safety platforms (NCMS, Avetta, ISNetworld, Veriforce) preferred.
• Strong attention to detail and ability to manage multiple deadlines.
• Proficient with Microsoft Office/Google Workspace; quick learner of new software.
• Remote/hybrid work environment reliability.
• Strong written and verbal communication across departments.

Responsibilities

• Maintain and update profiles on safety compliance platforms.
• Track deadlines, renewal dates, expiration cycles for certs and insurance.
• Gather and upload required documentation from HR, Safety, Operations.
• Monitor platform notifications, audits, and pre-qualification requests.
• Coordinate with Safety Manager and HR on incident data.
• Serve as point of contact for client inquiries and audits.
• Maintain internal tracker of accounts, renewals, action items.
• Flag gaps or lapses to leadership.
• Assist with onboarding for new client safety platforms.
• Support general compliance-related admin tasks.
• Other duties as assigned.

Skills

Attention to detail

Organizational skills

Written and verbal communication

Self-motivated and reliable

Tools

Microsoft Office

Google Workspace

Job description

Compliance Administrator (Part-Time, Hybrid)

Reports to: HR Manager
Status: Non-Exempt, Part-Time (est. 20–25 hrs/week)
Location: Hybrid (Work From Home + occasional in-office as needed)

Position Summary

The Compliance Administrator is responsible for maintaining Nexus Integrity Management's compliance status across third-party safety and supplier qualification platforms (e.g., NCMS, Avetta, ISNetworld, Veriforce, and similar client-required systems). This role ensures documentation, certifications, insurance records, and safety data remain current and accurate so NIM maintains uninterrupted eligibility to bid and perform work for clients requiring these credentials.

Key Responsibilities

• Maintain and update company profiles across all required safety compliance platforms (NCMS, Avetta, and others as required by clients/contracts)
• Track submission deadlines, renewal dates, and expiration cycles for certifications, insurance certificates, safety statistics, and training records
• Gather and upload required documentation from internal departments (HR, Safety, Operations) — e.g., OSHA logs, EMR/experience modification rates, insurance certificates, drug testing policies, training records
• Monitor and respond to compliance platform notifications, audit requests, and client-specific pre-qualification requirements
• Coordinate with the Safety Manager and HR to ensure incident/injury data (TRIR, DART, EMR) is accurately reported and up to date
• Serve as point of contact for compliance-related client inquiries and audits
• Maintain an internal tracker/calendar of all platform accounts, renewal deadlines, and required action items
• Flag compliance gaps or upcoming lapses proactively to leadership
• Assist with new client onboarding requirements when a new safety platform or pre-qualification system is requested
• Support general compliance-related administrative tasks as needed
• Other duties as assigned

Qualifications

• 1–3+ years of experience in compliance, safety administration, HR administration, or a related field (construction, pipeline, energy, or industrial services experience a plus)
• Familiarity with third-party contractor safety/compliance platforms (NCMS, Avetta, ISNetworld, Veriforce, etc.) strongly preferred
• Strong attention to detail and organizational skills; comfortable managing multiple deadlines independently
• Proficient with Microsoft Office/Google Workspace; ability to learn new software platforms quickly
• Self-motivated and reliable in a remote/hybrid work environment
• Strong written and verbal communication skills for coordinating across departments

Work Environment

• Hybrid role — primarily work from home with periodic in-office presence as business needs require
• Part-time schedule with flexibility, though some deadlines will require prompt turnaround
• Occasional coordination with Safety and HR teams during standard business hours