Compassionate Veterinary Receptionist — Calm Front Desk

White Oak, PA; White Oak, Northern (PA, KY); Hybrid; USD 22,000 - 23,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

401(k) plan

Pet discount

Job summary

White Oak Veterinary Clinic is seeking a skilled Veterinary Receptionist to be the first contact for clients and their pets. You will balance administrative precision with warmth across routine and emotionally sensitive interactions, including end-of-life discussions.

Join a team that supports work-life balance with a comprehensive benefits package and opportunities to develop front desk expertise in a fast-paced veterinary setting.

Qualifications

• Minimum 1 year of experience as veterinary receptionist.
• Experience with veterinary practice management software; Cornerstone preferred.
• Experience coordinating domestic and international pet travel, including USDA health certificates.
• Knowledge of veterinary medical terminology, vaccination protocols, and basic diagnostic procedures.
• Proficiency in appointment scheduling, multi-line phone management, medical records management, and payment processing.
• Proven customer service skills; ability to manage high-volume client relations with composure and accuracy.
• Strong verbal and written communication skills, including active listening and conflict resolution.
• Comfortable handling animals of varying sizes, breeds, and temperaments.

Responsibilities

• Greet and check in clients and patients, verify and update medical records, and confirm appointment details using practice management software
• Answer and manage a multi-line telephone system, responding to inquiries regarding appointment scheduling, prescription refill requests, vaccination records, and general hospital information
• Perform client check-out, including processing payments, posting charges, explaining invoices, and scheduling follow-up appointments
• Communicate medical information, diagnoses, and care instructions accurately and compassionately, including in emotionally sensitive situations such as euthanasia scheduling and end-of-life discussions
• Maintain accurate electronic medical records (EMR) and ensure timely data entry in the veterinary practice information management system (PIMS)
• Coordinate with veterinarians, veterinary technicians, and support staff to relay client communications, flag urgent cases, and maintain efficient patient flow
• Maintain cleanliness and organization of the reception area and waiting room to ensure a positive client experience

Skills

Front desk operations

Customer service

Phone system management

Communication

Compassionate care

Tools

Cornerstone

Job description

White Oak Veterinary Clinic is seeking a skilled Veterinary Receptionist to be the first contact for clients and their pets. You will balance administrative precision with warmth across routine and emotionally sensitive interactions, including end-of-life discussions.

Join a team that supports work-life balance with a comprehensive benefits package and opportunities to develop front desk expertise in a fast-paced veterinary setting.