Compassionate Admin Assistant — Grief Support Center

Stella Maris Inc; Timonium, Northern (MD, KY); Hybrid; USD 27,000 - 40,000; Part time

Benefits offered by this job

PTO & holidays

Tuition reimbursement

403(B) retirement plan

Job summary

Stella Maris Inc. is seeking an Administrative Assistant for the Center for Grief and Loss. This part-time role (20 hrs/week, Mon–Fri 10am–2pm) handles front-desk inquiries, intakes, data entry and support for bereavement services, programs, and communications.

The ideal candidate has strong customer service and organizational skills, 4 years of administrative experience, and a background in psychology, sociology, or related fields. Benefits include PTO, tuition reimbursement, and a 403(b) plan.

Qualifications

• 4 years administrative experience required.
• Strong communication and organization skills required.
• Customer service experience required.

Responsibilities

• Serves as first point of contact for counseling center inquiries and completes intakes for all individuals.
• Answers calls and emails, relays information to counselors and interns to ensure compassionate care.
• Coordinates administrative functions in support of departmental programs, including groups and camps.
• Manages client database and bereavement records per protocols and state/federal requirements.
• Prepares reports for QAPI meetings and annual surveys.

Skills

Customer service

Communication

Organizational skills

Education

High School diploma or equivalent

Job description

Stella Maris Inc. is seeking an Administrative Assistant for the Center for Grief and Loss. This part-time role (20 hrs/week, Mon–Fri 10am–2pm) handles front-desk inquiries, intakes, data entry and support for bereavement services, programs, and communications.

The ideal candidate has strong customer service and organizational skills, 4 years of administrative experience, and a background in psychology, sociology, or related fields. Benefits include PTO, tuition reimbursement, and a 403(b) plan.