Company Management Assistant

Seattle Rep; Seattle (WA); On-site; USD 29,000 - 34,000; Part time

Job summary

Seattle Rep invites applications for the Assistant Company Manager role. This in-person position supports the Company Manager to handle artist care, travel, housing errands, and hospitality across Seattle and offsite locations.

The role blends office work with site travel, requires 1+ year of administrative or customer service experience, and a flexible schedule including evenings and weekends. Seattle Rep, a renowned regional theater, values equity, inclusion, and collaborative work.

Qualifications

• Commitment to an equitable, diverse, and inclusive workplace.
• Minimum one-year experience in administrative and/or customer service.
• Computer literacy with MS Office and internet research.
• Strong diplomacy, tactfulness, interpersonal, multitasking, and teamwork skills.
• Ability to positively problem solve
• Ability to work independently and as part of a team
• Ability to communicate clearly and effectively, both verbally and in written form
• Ability to work in a highly organized, detail-oriented manner
• Demonstrated ability to appropriately manage confidential information

Responsibilities

• Collaborate with the Company Manager to assist with artist care, housing errands, and hospitality.
• Provide administrative support by processing reimbursable and vendor invoices including apartment bills.
• Schedule and track appointments and coordinate with housing partners and hotel staff.
• Support company events, morale, and theatre-wide activities.
• Contribute to Seattle Rep’s culture and inclusion efforts.
• Other duties as assigned.

Skills

Customer service

Communication

Teamwork

Organization

Problem solving

Attention to detail

Tools

MS Office

Internet research

Job description

Current job opportunities are posted here as they become available.

Position Reports To:

Company Manager, Ariel Bui

Work Location:

In-person at 155 Mercer St and Designated Offsite Locations

FLSA Classification:

Part-time/Hourly/Non-Exempt

Benefits:

Non-benefits eligible

Starting Pay:

$21.30 per hour

Position Classification:

H1

Application Deadline:

Friday, August 28th @ 11:59 pm

ABOUT US

Founded in 1963 and recipient of the 1990 Tony Award for Outstanding Regional Theatre, Seattle Rep remains one of the country’s leading not-for-profit regional theaters. Bold stories, brilliant artists, and passionate audiences come together to shape each season at Seattle Rep, which includes everything from new play workshops to world premieres, celebrated classics, and recent Broadway hits. Over the decades, we’ve launched landmark productions, provided training opportunities to generations of youth and emerging theater practitioners, and built programs that expand access to theater for audiences of all ages from across our diverse community.

We are powered by a year-round staff of professionals who are passionate about making theater that matters, and we believe that their best work happens when everyone feels seen and valued. This culture is fully reflected in our:

Mission

Seattle Rep collaborates with extraordinary artists to create productions and programs that reflect and elevate the diverse cultures, perspectives, and life experiences of our region.

Vision

Theater at the heart of public life

Values

Artistic Vitality, Sustainability, Generous and Inclusive Practices

ABOUT THE POSITION

The Assistant Company Manager role exists to support the Company Manager in all aspects of artist care. This role works both in-office, and often in designated offsite locations to handle artist needs, travel and housing errands, artist hospitality, and more.

Collaborate with the Company Manager to

• Assist with transport of oversized artist boxes, tour trunks, deliveries, musical equipment, welcome bags, and other additional housing amenities as needed
• Assist in the maintenance of company resident apartments and set standard of excellence in lodging
• Purchase apartment supplies, furniture, and union‑required items
• Schedule and supervise apartment cleaning staff
• Assist in maintaining relationships with apartment managers, corporate housing partners, and hotel sales managers

Provide Administrative Support

• Assist in processing reimbursable and vendor invoices including apartment bills, vendor invoices, reimbursable artist expenses, and other miscellaneous billing
• Assist in scheduling and tracking physical therapy appointments for artists, and maintaining relationships with therapists
• Assist with company hospitality, morale, and theatre‑wide events

Serve as an essential contributor to Seattle Rep’s culture and success

• Add constructively to the collaborative and collegial health of the organization
• Actively participate in the EDI (equity, diversity, and inclusion) work of the organization
• Engage with and strive to advance Seattle Rep’s mission, vision, and values in all aspects of work
• Other duties as assigned.

Minimum Qualifications:

• Commitment to cultivating an equitable, diverse, and inclusive workplace via decisive action including consistently seeking out opportunities for self and community improvement in the areas of racial equity, accessibility, gender inclusivity, and cultural sensitivity.
• Minimum one-year experience in administrative and/or customer service
• Computer literacy and accuracy a must: MS Office software, internet research, etc.
• Strong diplomacy, tactfulness, interpersonal, multitasking, and teamwork skills
• Ability to positively problem solve
• Ability to work independently and as part of a team
• Ability to communicate clearly and effectively, both verbally and in written form
• Ability to work in a highly organized, detail‑oriented manner
• Demonstrated ability to appropriately manage confidential information
• Experience in successfully meeting deadlines under pressure with grace and humor
• Ability to work an agreed‑upon, varied schedule, including evening and weekend hours

Desired Qualifications:

• Valid driver’s license and car
• Ability to lift 30 lbs or more
• Arts & theatre industry experience a plus

Seattle Rep is excited about and actively working towards becoming a more diverse, anti‑racist organization. We are interested in attracting, developing, and advancing the most talented individuals regardless of their race, sexual orientation, religion, age, gender, disability status or any other dimension of diversity. We strongly encourage people of color, women, LGBTQIA+, veterans, individuals with disabilities, and others from marginalized or underrepresented groups to apply.

Every candidate brings something special to the table. If your experience and skills don’t perfectly align with the job qualifications but you are excited about the role, feel your values align well with the Rep, and are willing to strive for excellence in your work, please apply. We will train the right candidate.

Applications will be reviewed once the position has closed.