Assistant Company Manager

arenastagejobs; Washington (District of Columbia); On-site; USD 55,000 - 75,000; Full time

Job summary

Arena Stage in Washington, DC, seeks an Assistant Company Manager who will assist the Company Manager and General Management to meet production and operational needs. This role supports artist relations, contracts, and budget activities essential to daily operations.

Expect to coordinate travel, housing, and visa processes for visiting artists while maintaining communications across departments. 1–2 years in theatrical production is required, with MS Office proficiency and the ability to work

Qualifications

• 1–2 years of related experience in theatrical production.
• Proficient in Microsoft Office (Word, Excel, Access).
• Experience and knowledge of all aspects of theatrical company management in a LORT setting, including contracts, travel, and housing coordination.

Responsibilities

• Artist Relations: assist residents and guests, coordinate travel, housing, and ground transportation for 250+ stays per season.
• Contracting: help administer contracts for actors, designers, directors, and consultants; maintain union communications and compliance.
• Financial: assist in budget tracking and processing of artist contracts and payments; support timely reimbursements and reporting.

Skills

Communication

Teamwork

Multitasking

Time management

Adaptability

Tools

Microsoft Office

Job description

WHO WE ARE

Arena Stage is the voice of American theatre resident in our nation's capital. Focused on American artists, our productions are innovative and representative of stories from across the country. We nurture new plays and reimagine classics. We celebrate our democracy and diversity through a multitude of voices in our productions and community engagement programs to inspire people to action.

WHAT WE VALUE

A work culture that values experimentation and collaboration.

Excellence in all aspects of our endeavor.

Diversity, Equity, Accessibility and Inclusion throughout the Organization and within our audience and the community.

Community Service through education and public engagement.

Lead effective partnerships and collaboration to serve artists and arts professionals.

WHAT YOU WILL DO

The Assistant Company Manager will assist the Company Manager to facilitate the artists' experience at Arena Stage and assist the General Management department to meet the production and operational needs of the organization.

MINIMUM/CORE REQUIREMENTS

• 1-2 years related experience and knowledge of all aspects relating to theatrical production.
• Proficient in Microsoft Office, specifically Word, Excel & Access.
• Experience and knowledge of all aspects relating to theatrical company management in a LORT setting, including knowledge of governing unions as they pertain to contracts, travel, and accommodation coordination.
• Possess the ability to handle and prioritize multiple tasks in a fast‑paced environment, to work collaboratively in a team setting, and to communicate effectively with a wide range of individuals.
• Ability to transport up to 50 pounds.
• Evening and weekend work required.
• Valid driver's license.

MAJOR RESPONSIBILITIES

Artist Relations:

• Attend to the requests, needs, and questions of the artists as it relates to the organization and their residency. Regularly check in on resident companies during rehearsals, technical rehearsals, and production performances.
• Serve as respondent for company management emergencies.
• Coordinate the accommodation, travel, and ground transportation for all visiting artists and consultants to include approximately 250+ stays per season.
• Assist in the management vendor relationships and contracted services for all housing and travel needs, including parking. Manage activation, reimbursement, and tracking, and assist in billing reconciliation.
• Coordinate the distribution/collection of keys, tax forms, ticket policies, area information, etc. to guest artists.
• Coordinate hospitality for artist events, as needed.
• Coordinate with various departments to ensure clear communication of company policies, procedures, and needs to visiting artists.

Contracting:

• In conjunction with the Company Manager, administer the contracts of Actors, Designers, Directors and Consultants for all production projects, to include approximately 450-500+ per season.
• Assist in maintaining adherence to union agreements and communications with LORT, AEA, SDC and USA regarding contracts, work rules, rates, and applicable benefits.
• Assist in bond applications and season‑related notices to applicable unions.
• Assist in applications for working permits and visas, as needed.

Financial:

• Assist in the budget tracking of all housing, travel, physical therapy, and Company Management expenses.
• In conjunction with the Company Manager, oversee the processing of all artist contracts and payments, assuring timely payments, and reporting. Prepare check requests and reimbursement as needed.

Administration:

• In conjunction with the Company Manager, supervise and delegate tasks to GM/CM Fellow and Company Management overhire, as needed.
• Monitor and maintain the Company Management vehicle.
• Assist in other duties as assigned by the Company Manager, Associate General Manager, and General Manager.

The Washington Drama Society, Inc., Arena Stage does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities, employment or operations.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Human Resources at [e-mail] or call 202-488-3300.

Offers of employment at Arena Stage are contingent upon a satisfactory criminal background check and/or professional reference check as allowed by employment law in the District of Columbia.