Company Management Assistant

ArtPride New Jersey Foundation; Princeton (NJ); On-site; USD 42,000 - 60,000; Full time

Job summary

McCarter Theatre Center in Princeton, NJ is seeking Company Management Assistants to join our Production team. You will support visiting artists, coordinate travel, housing, and day-to-day operations to ensure a smooth, welcoming experience during productions.

Working closely with the Company Manager and Assistant Company Manager, you will handle artist housing, welcome materials, hospitality, and events, while upholding safety, inclusivity, and excellent service across diverse productions.

Qualifications

• Proficiency with standard software: Word, Excel, Outlook.
• Ability to manage multiple projects and handle confidential information with discretion.
• Strong diplomacy, interpersonal and teamwork skills with customers and colleagues.
• Calm under pressure; make swift, sound decisions with humor.
• Commitment to superior customer service with a warm, welcoming approach.
• Collaborative, solutions-oriented across diverse teams.

Responsibilities

• Coordinate and execute local ground transportation for Theatre Series company members (airport pickups/drop-offs).
• Run errands for Theatre Series and Presented Event artists (groceries, supplies).
• Prepare, maintain, and stock artist housing managed by McCarter before and during stays.
• Develop and distribute welcome and onboarding materials for visiting artists and stage managers.
• Provide attentive hospitality to artists in residence and address requests promptly.
• Support staff events, social gatherings, and all-staff projects with the Company Management team.
• Prioritize safety per McCarter policies to keep a secure environment for all staff and guests.
• Foster an equitable and inclusive environment, promoting justice, beauty and belonging.

Skills

MS Word

MS Excel

Outlook

Project management

Discretion

Teamwork

Job description

McCarter Theatre Center is seeking Company Management Assistants to join our Production team. Working closely with the Company Manager and Assistant Company Manager, Company Management Assistants play a vital role in supporting the visiting artists who bring our productions to life—helping ensure their time at McCarter is smooth, welcoming, and well‑supported. This hands‑on role spans artist travel and logistics, housing maintenance, event support, and a range of day‑to‑day responsibilities that keep our company operations running.

Duties and Responsibilities

Essential Functions & Duties

• Assist in coordinating and executing local ground transportation for Theatre Series company members, including airport pickups and drop‑offs, as needed.
• Run errands for Theatre Series company and Presented Event artists, including grocery runs and supply procurement.
• Prepare, maintain, and stock McCarter‑managed artist housing before and throughout each artist’s stay.
• Assist in developing and distributing welcome and onboarding materials for visiting Theatre Series artists and stage managers.
• Provide attentive, responsive hospitality to artists in residence, anticipating needs and addressing requests in a timely manner.
• Support staff‑wide wellness events, social gatherings, celebrations, and all‑staff projects in collaboration with the Company Management team and other departments.
• Prioritize safe working practices while embodying McCarter’s safety and community expectations policies to maintain a secure environment for all staff, guest artists, and other collaborators.
• Engage in the ongoing work of fostering an equitable and inclusive environment at McCarter. Actively seek ways to improve work practices to ensure greater accessibility, representation, and belonging for all, while upholding and exhibiting our stated values of “justice and joy, beauty and belonging.”

Requirements

• Demonstrated proficiency using standard software and web‑based applications, including Microsoft Word, Excel, and Outlook.
• Able to prioritize and manage multiple projects; maintain confidential information with discretion; exercise good judgement in heightened situations.
• Exceptional diplomacy, interpersonal, and teamwork skills; a proven track record of building and nurturing relationships with customers and colleagues alike.
• Ability to thrive in fast‑paced environments, and maintain composure while making swift decisions and solving problems, all with a sense of humor.
• Dedication to providing superior customer service, with a warm and welcoming demeanor that fosters a positive experience for all artists and guests.
• A collaborative, solutions‑oriented approach to work, with the ability to build effective relationships across a team of people with diverse backgrounds, perspectives, and work styles.
• This position requires a valid background check with motor vehicle screening prior to start.

Preferred Qualifications

• Knowledge of Tessitura and/or ArtsVision systems.
• Experience working as a stage or events manager.
• Working knowledge of the AEA, SDC, USA, and LORT.
• An enthusiasm for the performing arts, with particular interest in supporting and elevating the work of global artists across many disciplines.