Artist Services & Logistics Assistant

ArtPride New Jersey Foundation; Princeton (NJ); On-site; USD 42,000 - 60,000; Full time

Job summary

McCarter Theatre Center in Princeton, NJ is seeking Company Management Assistants to join our Production team. You will support visiting artists, coordinate travel, housing, and day-to-day operations to ensure a smooth, welcoming experience during productions.

Working closely with the Company Manager and Assistant Company Manager, you will handle artist housing, welcome materials, hospitality, and events, while upholding safety, inclusivity, and excellent service across diverse productions.

Qualifications

• Proficiency with standard software: Word, Excel, Outlook.
• Ability to manage multiple projects and handle confidential information with discretion.
• Strong diplomacy, interpersonal and teamwork skills with customers and colleagues.
• Calm under pressure; make swift, sound decisions with humor.
• Commitment to superior customer service with a warm, welcoming approach.
• Collaborative, solutions-oriented across diverse teams.

Responsibilities

• Coordinate and execute local ground transportation for Theatre Series company members (airport pickups/drop-offs).
• Run errands for Theatre Series and Presented Event artists (groceries, supplies).
• Prepare, maintain, and stock artist housing managed by McCarter before and during stays.
• Develop and distribute welcome and onboarding materials for visiting artists and stage managers.
• Provide attentive hospitality to artists in residence and address requests promptly.
• Support staff events, social gatherings, and all-staff projects with the Company Management team.
• Prioritize safety per McCarter policies to keep a secure environment for all staff and guests.
• Foster an equitable and inclusive environment, promoting justice, beauty and belonging.

Skills

MS Word

MS Excel

Outlook

Project management

Discretion

Teamwork

Job description

McCarter Theatre Center in Princeton, NJ is seeking Company Management Assistants to join our Production team. You will support visiting artists, coordinate travel, housing, and day-to-day operations to ensure a smooth, welcoming experience during productions.

Working closely with the Company Manager and Assistant Company Manager, you will handle artist housing, welcome materials, hospitality, and events, while upholding safety, inclusivity, and excellent service across diverse productions.