Company Management Assistant

ArtPride New Jersey; Princeton (NJ); On-site; USD 33,062 - 38,572; Full time

Benefits offered by this job

Paid sick leave

Bereavement leave

401(k) retirement plan access

Ticket discounts

Professional development opportunities

Free parking within walking distance

Job summary

McCarter Theatre Center is seeking a Company Management Assistant to support the Production team and visiting artists. You will assist with travel, housing logistics, and onboarding materials, while delivering welcoming, proactive hospitality during artist stays.

The role emphasizes safety, inclusivity, and collaboration across departments, ensuring smooth operations and a positive experience for artists and staff alike.

Qualifications

• Proficiency with Word, Excel, and Outlook for daily operations.
• Ability to manage multiple tasks and keep confidential information secure.
• Strong interpersonal skills and ability to work with diverse staff and artists.
• Demonstrated hospitality and guest-relations focus in fast-paced settings.
• Experience coordinating travel, housing, and event support is a plus.
• Background check with motor vehicle screening required.

Responsibilities

• Coordinate and execute local ground transportation for visiting artists, including airport pickups and drop-offs.
• Run errands and procure supplies for Theatre Series artists and events.
• Prepare, maintain, and stock artist housing before and during stays.
• Develop and distribute welcome/onboarding materials for visiting artists and stage managers.
• Provide attentive hospitality, anticipate needs, and address requests promptly.
• Support staff wellness events, social gatherings, and all-staff projects with the Company Management team.
• Promote safe practices and uphold McCarter’s safety policies and community standards.
• Foster an equitable and inclusive environment, pursuing accessibility and belonging.

Skills

Strong diplomacy

Customer service mindset

Multitasking

Teamwork

Problem solving

Attention to detail

Tools

Microsoft Word

Excel

Outlook

Job description

McCarter Theatre Center is seeking Company Management Assistants to join our Production team. Working closely with the Company Manager and Assistant Company Manager, Company Management Assistants play a vital role in supporting the visiting artists who bring our productions to life - helping ensure their time at McCarter is smooth, welcoming, and well-supported. This hands‑on role spans artist travel and logistics, housing maintenance, event support, and a range of day‑to‑day responsibilities that keep our company operations running

Duties and Responsibilities

ESSENTIAL FUNCTIONS & DUTIES

• Assist in coordinating and executing local ground transportation for Theatre Series company members, including airport pickups and drop-offs, as needed.
• Run errands for Theatre Series company and Presented Event artists, including grocery runs and supply procurement.
• Prepare, maintain, and stock McCarter-managed artist housing before and throughout each artist's stay.
• Assist in developing and distributing welcome and onboarding materials for visiting Theatre Series artists and stage managers.
• Provide attentive, responsive hospitality to artists in residence, anticipating needs and addressing requests in a timely manner.
• Support staff‑wide wellness events, social gatherings, celebrations, and all‑staff projects in collaboration with the Company Management team and other departments.
• Prioritize safe working practices while embodying McCarter's safety and community expectations policies to maintain a secure environment for all staff, guest artists, and other collaborators.
• Engage in the ongoing work of fostering an equitable and inclusive environment at McCarter. Actively seek ways to improve work practices to ensure greater accessibility, representation, and belonging for all, while upholding and exhibiting our stated values of “justice and joy, beauty and belonging.”

Requirements

QUALIFICATIONS

• Demonstrated proficiency using standard software and web-based applications, including Microsoft Word, Excel, and Outlook.
• Able to prioritize and manage multiple projects; maintain confidential information with discretion; exercise good judgement in heightened situations.
• Exceptional diplomacy, interpersonal, and teamwork skills; a proven track record of building and nurturing relationships with customers and colleagues alike
• Ability to thrive in fast‑paced environments, and maintain composure while making swift decisions and solving problems, all with a sense of humor
• Dedication to providing superior customer service, with a warm and welcoming demeanor that fosters a positive experience for all artists and guests
• A collaborative, solutions‑oriented approach to work, with the ability to build effective relationships across a team of people with diverse backgrounds, perspectives, and work styles.
• This position requires a valid background check with motor vehicle screening prior to start.

PREFERRED QUALIFICATIONS

• Knowledge of Tessitura and/or ArtsVision systems.
• Experience working as a stage or events manager
• Working knowledge of the AEA, SDC, USA, and LORT
• An enthusiasm for the performing arts, with particular interest in supporting and elevating the work of global artists across many disciplines.

COMPENSATION & BENEFITS: $26/hr; paid sick and bereavement leave; staff holiday pay; access to participate in a 403(b) retirement plan; complimentary and discounted tickets; institutional professional development opportunities; free parking within walking distance, and additional perks.

ArtPride New Jersey Foundation
432 High Street
Burlington, NJ 08016