Artist Services & Logistics Coordinator

ArtPride New Jersey; Princeton (NJ); On-site; USD 33,062 - 38,572; Full time

Benefits offered by this job

Paid sick leave

Bereavement leave

401(k) retirement plan access

Ticket discounts

Professional development opportunities

Free parking within walking distance

Job summary

McCarter Theatre Center is seeking a Company Management Assistant to support the Production team and visiting artists. You will assist with travel, housing logistics, and onboarding materials, while delivering welcoming, proactive hospitality during artist stays.

The role emphasizes safety, inclusivity, and collaboration across departments, ensuring smooth operations and a positive experience for artists and staff alike.

Qualifications

• Proficiency with Word, Excel, and Outlook for daily operations.
• Ability to manage multiple tasks and keep confidential information secure.
• Strong interpersonal skills and ability to work with diverse staff and artists.
• Demonstrated hospitality and guest-relations focus in fast-paced settings.
• Experience coordinating travel, housing, and event support is a plus.
• Background check with motor vehicle screening required.

Responsibilities

• Coordinate and execute local ground transportation for visiting artists, including airport pickups and drop-offs.
• Run errands and procure supplies for Theatre Series artists and events.
• Prepare, maintain, and stock artist housing before and during stays.
• Develop and distribute welcome/onboarding materials for visiting artists and stage managers.
• Provide attentive hospitality, anticipate needs, and address requests promptly.
• Support staff wellness events, social gatherings, and all-staff projects with the Company Management team.
• Promote safe practices and uphold McCarter’s safety policies and community standards.
• Foster an equitable and inclusive environment, pursuing accessibility and belonging.

Skills

Strong diplomacy

Customer service mindset

Multitasking

Teamwork

Problem solving

Attention to detail

Tools

Microsoft Word

Excel

Outlook

Job description

McCarter Theatre Center is seeking a Company Management Assistant to support the Production team and visiting artists. You will assist with travel, housing logistics, and onboarding materials, while delivering welcoming, proactive hospitality during artist stays.

The role emphasizes safety, inclusivity, and collaboration across departments, ensuring smooth operations and a positive experience for artists and staff alike.